وظفني.كوم اعلانات توظيف في الشرق الأوسط على وظفني . كوم | فرص عمل و وظائف شاغرة
We are:
The European Union (EU) is an economic and political partnership between 28 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organisations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.
The EU Delegation to The Hashemite Kingdom of Jordan offers a post of Administrative Assistant. Under this post, the recruited person will be attributed functions depending on the needs of the Delegation. Upon recruitment, the successful candidate will occupy a specific job function as Administrative Assistant. Under this job function the successful candidate will serve as support staff to the following tasks and responsibilities under the supervision and responsibility of the relevant head of section:
HUMAN RESOURCE MANAGEMENT
– In charge of the local agents records;
– Calculation of end of service entitlements for resigned local staff;
– The Delegation’s liaison officer for the social security dept.;
– Calculation of local staff overtime;
– In charge of the publication of new vacant posts and screening CVs;
– Prepares the local staff income tax forms;
– Responsible for entering data in e-del-hrm (recruitment files of local agents & temporary staff) and HR Delegation and generation of payroll and salaries in E-DEL-HRM;
– Prepares letters for the bank, visa requests and hospitals;
– In charge of leaves for the local staff in E-TIM;
– Verification of the reimbursements and authorizations for the medical sickness insurance claims for local staff;
– Organizes interviews for short listed candidates;
– Participates in interview panels and the evaluation of short-listed candidates;
– Compiling the recruitment file for newly recruited staff (drawing up the employment contracts, arranging for medical check-up…);
– Liaise with IT to insure readiness of PC (network connection…etc) for newly recruited staff;
– Participation in the local staff annual salary revision;
– Management of temporary personnel;
– Management of personnel hired under Service contracts;
– Compiling and preparing the officials housing files;
– Manages the record of the rent payments for the Delegation, Residence and the Officials houses & follow up with the accounting dept. for payments;
– Manages the insurance files for the Delegation Residence and the Officials houses;
– Rotation of officials (assessment of flight tickets & removal offers) and temporary accommodation;
– Follows up on the housing file for the Residence & the housing file for officials & young experts as well as conventions & keeps record of every lease signed for above personnel;
– Follow up on the insurance for the Delegation building, Residence and officials housing units;
– Participates in the preparation of the yearly budget and its submission to Headquarters;
And any other administrative tasks under the supervision and responsibility of the Head of Administration.
The working hours will be 37.5 hours per week from Sunday to Thursday. The place of employment is Amman and the post is group II.
We offer:
We offer a competitive position in an international environment. Benefits, such as additional pension scheme and medical insurance, are offered to employees and their families under certain conditions.
We look for:
The EU Delegation is seeking a highly motivated candidate to occupy the post of Administrative Assistant in the Administration Section of the EU Delegation. The successful candidate will have the following profile and qualities:
ducation
Post-secondary Education in HR or equivalent practical experience of 4 years in these areas.
Successful experience in specific areas of expertise
Proven pertinent 4 years’ experience in the following areas:
- Administrative procedures and management of administrative files
- Handling of staff matters
- Experience in Accounting and budgeting would be an asset
- Experience in an international working environment would be an asset
- Excellent command of English and Arabic.
General skills and competences
Candidate should demonstrate:
- A sense of initiative, strong organisational skills and a service minded attitude
- Ability to work in a multinational team
- Capacity to assure accurate information in a timely manner and to deliver high quality while performing complex tasks
- Proven experience in the field of administration
- Excellent interpersonal and communication skills
- Computer literacy
- Ability to perform multiple tasks and organise tasks
- Ability to work flexibly and under time pressure
- Confidentiality.
Minimum working experience
Proven pertinent working experience in the above mentioned areas of minimum 4 years.
Working languages
Fluent in Arabic and English
How to apply:
Please send your application and supporting documents to [email protected]. The subject title must CLEARLY indicate: “Administrative Assistant post“.
The package should include a cover letter and a detailed CV.
Deadline: 30 August 2017
Selection procedure:
The selection procedure will take place in two different and successive steps:
1. Pre-selection: the selection committee will make a pre-selection on the basis of the qualifications and the professional experience described in the CV and motivation letter.
2. Selection: the candidates short-listed at the pre-selection step will be invited for a written test then for an interview so that the selection Committee can evaluate these candidates objectively and without prejudice on the basis of their qualifications, professional experience and linguist skills, as listed in the present vacancy notice.
The Delegation will not supply additional information or discuss the selection procedure by telephone: please address any queries concerning this procedure to [email protected].
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