وظفني.كوم اعلانات توظيف في الشرق الأوسط على وظفني . كوم | فرص عمل و وظائف شاغرة
Administrative Assistant
(Job Number: AMM0006P)
This role provides administrative assistance to technical engagement teams working on client
engagements. The ASA provides professional database and engagement support to a team of 40–50 members, ensuring quality service and output is consistently provided.
Main Role and Responsibilities
Database Support
Provide database support for EY’s global web-based Client Relationship Management (CRM) system
Add, edit or delete staff and client contacts and opportunities within the CRM database
Add or edit activities within the CRM database
Provide administrative support to maintain and generate system reports
Support database administration for other engagement systems as required
Advisory only – coordinate with the central team on the Assessment of Service Quality (ASQ) process
Engagement Support
Assist in the administrative support for engagement code set up, engagement code maintenance using CRM, Global Tool for Acceptance and Continuance (GTAC) and Global Financial Information System (GFIS), as required
Produce engagement correspondence such as Statement for Work (SOW) and engagement letters as requested by client facing staff
Print and distribute standard engagement reports in My Business reporting portal upon request by engagement managers
Assist in the day to day business operations of engagements and communicate with the team
accordingly
Collaborate with the finance team on engagement related finance matters
Assist PPEDs in revenue planning using Global Revenue Planning (GRP) tool
Meeting Support
Monitor engagement calendar around planning, review and closing meetings and independence reviews
Facilitate audio/video conferencing, and/or skype online meetings according to conferencing guidelines along with room bookings
Arrange and coordinate individual/group travel for customer base in a timely and professional manner
Arrange and coordinate group engagement travel bookings where a Senior Manager is travelling with the team; research travel options and assist in obtaining visas, passports, etc.
Documentation Support
Create engagement files and prepare necessary file separators
Coordinate delivery of working-papers and deliverables to client locations and organize collection upon finalisaton
Coordinate the completion of documentation (final signed version of deliverable sign-offs)
Assist in preparing proposals, client presentations and other deliverables
Coordinate with the document and filing team for filing and archiving of documents and records
Assurance only — arrange to send audit instructions, financial statements, deliverables on behalf of the engagement team
Assurance only — coordinate and assist in the collection of audit confirmation and other statutory reports from joint auditors and other relevant authorities/parties
Quality & Risk Management
Maintain engagement file with all mandatory documentation (as per the Q&RM requirements as well as the local legislation), minutes of boards, regulatory filings, internal audit reports, etc.
Assurance Only — support the audit team in archiving audit files within the required deadline (both electronic and paper files) by:
Request to be added as a team member on each audit engagement archiving form in the archiving tool Archive Records Center (ARC)
Provide the expected audit report date for all archiving forms and subsequently update the audit report date as soon as the audit report is signed
Ensure that audit engagement files are archived within 45 days of the audit report date
Archiving forms completed including the electronic engagement file sent to MENA ARC team and the listing of all hardcopy files
Ensure all hardcopy files have been handed over to the Document Services team
Act as an interface between the MENA ARC team and the engagement team for follow up queries
Fees and Billings
Assist in the preparation of fee notes and supporting analysis for fee billings
Follow up with clients on outstanding fees and coordinate with the Dispatch team for collection
Prepare payment requisition forms and seek the required approval for payment
General Administrative Services
Assist with collating and bulk printing of engagement related documents
Support other team members during busy periods and in case of varying workload
Work closely with other AWS teams and CBS functions
Provide ad hoc support to portfolio as and when required
Arrange for inventory stock count and coordinate with clients where applicable
The job description is intended as a guide to reflect the principal purpose of the job/role. It is not an all-inclusive listing of the required responsibilities as these may vary slightly from one location to another. The position holder will perform other responsibilities and tasks as required to achieve the agreed performance outcomes.
