مطلوب مدير مالي ودعم خدمات للعمل لدى منظمة دولية

Regional Finance and Support Services Manager, Jordan

Based in Amman, Jordan

Scope for flexible working hours

Opportunity to work for a leading organization working with and for older people globally

If you’re looking to progress your career in a great working environment, please read on.

Our employees have a wide range of benefits including 21 days holiday (plus bank holidays), enhanced maternity and adoption pay, and generous employer pension contribution. We also actively support our staff with a variety of flexible working arrangements to help balance work and home life.

The organisation
HelpAge International’s vision is a world where older people fulfil their potential to lead active, dignified, healthy and secure lives. We are the secretariat of the HelpAge global network, bringing together more than 114 affiliates and 200 partners working with older people in over 50 countries.

Key responsibilities

To be responsible for the finance functions in the region including all aspects of financial and management accounting, including finance systems development and implementation and support to partners to ensure HelpAge and donor reporting requirements and minimum standards are met. In particular:

• To ensure comprehensive and effective financial, IT and logistics management in the regional and country offices of EME.
• Provide high level support and advice to Regional Director and Country Directors
• To focus on areas of risk including gaps in financial performance & funding and coordinate with UK finance on global financial matters
• To monitor, support and train finance & contract management staff in regional and country offices
• To ensure donor and internal financial compliance and checks and balances

The post holder is expected to operate within all HelpAge policies and procedures.

The post holder should ensure the proper implementation of the following functions:

1. Regional Financial Strategy
2. Lead EME Regional Finance Team in supporting the Regional Director and Country Directors by delivering financial aspects of regional strategy
3. Engage actively with the International Regional Finance Team
4. Support Regional and Country Directors in risk management
5. Financial Planning & Budgeting
6. Co-ordinate annual budgeting process, carry out country level reviews and maintain oversight of funding requirements
7. Provide support to programme management in project budget development and financial monitoring
8. Support to International Offices
9. Work with finance staff to ensure regional and country offices work to agreed standards of financial management, highlighting areas of concern and making recommendations and developing plans for how these needs can be met.
10. Provide support and advice to Country Offices on the development of local financial procedures.
11. Support the Country Offices in the development of partner organisations, ensuring that appropriate financial systems are implemented.
12. Develop risk based process for review of donor budgets and reports
13. Staff Management
14. Indirect management of Country Finance Managers
15. Arrange thorough induction and continuing development of Country Finance Managers
16. Develop a strong senior finance management team for the region
17. Grant management
18. Ensure compliance and understanding of donor terms throughout the Region
19. Monitor high and medium risk contracts
20. Ensure finance staff in the region input into donor reports and budget proposals
21. Cash management
22. Oversee banking arrangements in the Region ensuring compliance with HelpAge International policies
23. Ensure strong cash management is in place across region including partners
24. Management Accounting
25. To co-ordinate and oversee the budgeting, forecasting and mid-year financial review processes in the region. Liaising with EME Finance Managers and contract managers to ensure that procedures are understood and timetables communicated for the region.
26. To support EME Programme and Finance staff in the production of project budgets and proposals, advising on assumptions, risks and opportunities contained within the budgets.
27. To review and authorise the financial aspects of all funding proposals.
28. To control and monitor EME donor budgets through developing and keeping up to date EME MANAC and Monitoring Reports
29. To ensure that thorough and effective budgetary control is undertaken highlighting key variances to the EME Finance Managers, reasons for these, and any remedial action that is required.
30. To identify the financial and administrative information needs of the offices in EME to support the set up of systems to ensure that these needs are met.
31. To advise the EME Regional Representative on all aspects of strategic financial management for EME, maintaining an overview of key financial issues including the financial viability of the offices and their work.
32. To keep close work contacts with EME Finance Managers and provide assistance in preparation of interim and final donor reports; monthly donor monitoring reports.
33. To develop EME annual budget in close cooperation with relevant London Secretariat team
34. Financial Management
35. Ensure country offices understand and are well prepared to meet local financial reporting requirements
36. Ensure strong financial controls are in place across the Region
37. During field visits assess the adequacy of services provided by finance staff to sub-office, field based staff, and partners and follow-up on financial, grant/contract management, internal controls and other program support needs identified.
38. Liaise and communicate with London finance team to ensure good flow of information, including raising awareness on areas of risk or concern
39. Participate in and, when necessary lead on, both internal and external audits ensuring that recommendations are reviewed and actioned in a timely manner
40. To set-up and maintain a filing and retrieval system for financial and administrative transactions in compliance with HelpAge and donor requirements
41. Ensure compliance with EME statutory and other financial obligations such as tax, levies and statutory returns
42. To oversee the year-end procedure, ensuring that all financial returns are completed accurately and to the required timescale
43. Training, Support & Advice
44. To provide constant support and necessary training to new staff enabling them to work independently
45. To identify and assist in meeting financial training needs of local staff and partners
46. To work with partners, helping set up accounting systems and procedures that meet HelpAge and donor standards.
47. To monitor partner finance systems and reporting, highlighting any concerns and agree required management actions with relevant staff of partners and HelpAge.
48. Support CPCs and Regional Representative in recruitment and line management of finance staff
49. Logistic & IT
50. To ensure all HelpAge offices in the region have adequate IT provision and are compliant with all HelpAge IT policies
51. To oversee developing administration, material and services management including maintenance of the office equipment, liaising with contractors and furniture.
52. To oversee, develop and implement systems and procedures relating to logistic operations, for examples: procurement, storage and distribution with supplier database; rigorous assets and materials controls compliant with donor and HelpAge requirements; scheduling of all transport, flights and the control and monitoring of vehicle and fuel usage;
53. To ensure security procedures, material, and equipment are in place; to keep abreast of security developments by attending relevant cluster and/or working group meetings.
54. Other
55. To work closely with other members of the Management Team in taking overall responsibility for the activities and performance of EME
56. To ensure budget holders receive appropriate financial training and information to allow them to effectively manage their budgets
57. To ensure that appropriate procurement policies and procedures are followed and an asset register for the EME is maintained, and all assets are adequately insured against risks in accordance with HelpAge Finance Manual.
58. Assist EME offices to maintain effective administrative procedures and systems in the offices, ensuring compliance with HelpAge requirements.
59. Perform other financial, administrative and organisational tasks assigned by the EME Regional Representative.

Extent of Authority

• The post holder is expected to operate within all HelpAge International policies and procedures.
• Contribute as a member of the EME senior management team for the development of HelpAge in the EME region.
• To represent the financial views and needs of the EME office when liaising with Secretariat staff.

Essential skills, knowledge and experience

The ideal candidate will have:

Essential:

• A Bachelor’s degree in Finance and a professional accounting qualification
• Member of a recognised professional financial body
• Significant experience with a reputed international NGO
• Significant experience of a wide range of donors, preferably including USAID, DFID and EC
• Good working knowledge of SUN accounting system or equivalent
• Ability to work independently and make rational strategic and routine decisions
• Substantial experience of development, implementation and monitoring of finance systems and procedures.
• Experience of providing finance and systems training
• Strong interpersonal and communication skills
• Excellent planning and organisation skills
• Performance management skills including mentoring and capacity building
• Excellent command of English both written and oral
• Willingness to travel at short notice
• A high degree of computer literacy
• Knowledge of IT & logistics systems

Desirable:

• Experience of managing finance in a rapid onset emergency response
• Understanding of international development work
• Experience of working in a multi-disciplinary team
• Understanding of written & spoken Russian

To apply, please send an updated CV and covering letter outlining how you meet the required criteria to EME- HRD email at: [email protected]

Closing date: 24^th of September 2019

Interview week: During October

Start date: As soon as possible

This post is open for National candidates only

Applications who does not include a covering letter will be disregarded

HelpAge International is an equal opportunities employer.

HelpAge International encourages older people and people with disabilities from those who possess the minimum requirements of the post to apply.

HelpAge International is committed to providing our staff with continuous professional development, flexible working and opportunities to thrive within an inclusive and diverse environment. As part of us

commitment to promoting gender diversity, we are a member of the Business in the Community gender campaign