Logistics Officer, NO-B (Fixed Term), Jordan Country Office, Amman
Closing date: 19 Sep 2017
UNICEF works in 190 countries and territories to protect the rights of every child. UNICEF has spent 70 years working to improve the lives of children and their families. Defending children’s rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential – to the benefit of a better world.
Purpose of the job
Under general guidance and supervision of the Supply and Logistics Manager, the incumbent administers the Logistics Operations of complex nature and impact under an emergency setup requiring strong professional technical expertise in support of operations and Programme objectives. Responsible for effective planning, distribution and inventory management of UNICEF’s supplies, in support of the Country Programmes and Operations.
The incumbent will also contribute to collaboration with all other UN agencies to accelerate implementation of the harmonized Business practices for logistics initiatives in line with Reform/coherence
How can you make a difference?
1. Provide rapid and relevant assistance and support to evolving Logistics needs and situations facing children and families, including emergency situations, with a priority on achieving value for money.
Support logistics planning through coordination with Operations/Programme Sections. Provides technical support in preparation of appropriate documents, and input on specifications and logistics arrangements, facilitating cost-effective efficient logistics – clearance, storage and distribution of supplies and equipment to project sites, in support of the country programme implementation.
Assist in the Country Programme strategy planning review to recommend on logistics requirements and to provide support in the preparation of Plan of Operations and Plans of Action. Assist in the implementation of logistics component of the Country Programme, including systems for storage and distribution of supplies to all project sites.
2. Implement sound, accurate logistics management systems, procedures and documentation as well as regular, accurate reporting to maintain the highest level of integrity, standards and accountability.
Maintain effective working relations and contact with the Supply Division, Copenhagen, to confer on shipping policies and procedures. Advise the country office on policies and procedures impacting on offshore and local procurement and delivery. Maintain link with Copenhagen on transnational shipments, deliveries, claims and appropriateness of supplies.
Establish and maintain a system of contact with customs and port/airport authorities at national ports of entry on the clearance of UNICEF supplies, in keeping with established protocol. Contribute to the negotiation of standby agreements with relevant private business companies for the country offices effective local distribution of supplies as well as for fielding of logistics assistance to projects sites/End users.
Supervise the staff in preparation of appropriate documentation: Release orders, Way bills. Gift certificates, etc.
Participate in the preparation/compilation of the status reports required for donor reports, budget reviews, programme analysis, annual reports, appeals, etc.
Regularly develop and communicate accurate inventory tracking, inventory aging and incoming supplies information.
3. Support UNICEF as well as Government capacity-building in order to enhance efficient, effective and timely supply delivery,
Plan, design and conduct training for UNICEF’s staff/consultants and counterparts in Logistics management, customs clearance, distribution and inventory of supplies and equipment in order to improve supply delivery.
Assists in the identification of training needs and plan training activities in Logistics administration for UNICEF’s staff/consultants and counterparts, to improve supply delivery.
4. Conduct and monitor effective Logistics, local, regional and/or offshore, with a goal to attain lowest cost without sacrificing quality as applicable.
Undertake field visits to project sites and monitor inventory and supply inputs. Proposes corrective actions to improve logistical procedures.
Monitor progress of offshore and/or regional shipments through regular contacts with the Action Office(s).
Communicate and report quality issues with respect to supplies and/or service agreements
5. Collaboration and Partnership
Coordinate with the Programme Section on supply planning, providing technical support on logistical support required for supplies as well as providing advice on distribution plans in the development of the supply component of the Country Programme.
Provide advice to the Country Office, Government and implementing partners on offshore and/or local logistics policies and procedures, delivery and utilization of UNICEF supplies and equipment; coordinate with the Supply Division, Copenhagen, on supply policy and/or activities.
Team with the Programme Section and other members of the Operations Section to facilitate efficient customs clearance, storage and distribution of supplies and equipment.
Maintain partnership and collaborative relations with UNICEF, Government, UN, and bilateral counterparts in logistics activities, including distribution, and monitoring supply inputs and inventory.
To qualify as an advocate for every child you will have…
Education: Bachelors Degree in Business Administration, Management, Economics, Supply Chain Management, Logistics, Procurement, Contract/Commercial Law, International Development, Health or related social science field, or relevant first-level university degree (Bachelor’s) in conjunction with a valid relevant professional certification is required.
Experience: A minimum of two (2) years of relevant experience, at the national and international levels, in supply, logistics, procurement, contracting, administration and/or other directly-related technical fields is required. Understanding of development and humanitarian work. Emergency experience an advantage. Health supply chain management experience an advantage.
Language requirement: Fluency in English and Arabic is required.
For every Child, you demonstrate…
Our core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.
Applying technical expertise (I)
Planning and Organizing (II)
Coping with set-back and pressure (I)
Following Instructions and Procedures (1)
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified candidates from all backgrounds to apply.
HOW TO APPLY:
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization. To apply, click on the following link http://www.unicef.org/about/employ/?job=506834