Warehousing Field Manager

General Description of the Programme:

GOAL has been working in Syria since 2013, responding to the acute needs of conflict-affected communities. GOAL is working in Idleb Governate, both through direct implementation and through partners, delivering food, non-food programming to highly vulnerable populations, and provision of Water, Sanitation and Hygiene (WASH) through support to Water units, as well as emergency support to recently displaced households.

GOAL has been working in North Aleppo Governate since 2019, through direct implementation and through partners, delivering food, non-food programming to highly vulnerable populations, as well as emergency support for recently displaced household.

Job Purpose:

GOAL Syria has warehouses in Muret Musreen and Kafr Takharim with daily movement of stocks incoming and outgoing that require rigid system of paperwork and control systems .

Key Duties:

• Ensure all incoming and outgoing stock items are entered into duly filled in and approved documentation, such as GIDs, GRNs , waybills and IRFs .

• Ensure every movement of stocks are recorded in stock cards, which are maintained per item and donor

• Provide ongoing training to the current and new coming warehouse staff in both locations of Goal Warehouses .

• Ensure personal safety and store security for all warehouses and their

• Ensure that all the stocks are kept clean, organised, well stocked and stacked. Piling and offloading should be as per good practice and standards described in GOAL Logistics Manual

• Design any newly required supplies and items for the warehouse space and warehouse offices for proper work performance .

• Ensure all warehouses are secured and guarded in opening hours and outside of the work hours, at night. Coordinate the security provision for the warehouses with DFSC and access team .

• Provide training to warehouse staff on loading, offloading manners and procedures to ensure in time receipt of the incoming stocks and well in advance dispatched of the loaded supplies to the distribution or donations sites .

• Maintain offloading and waiting areas for incoming stocks and prepare the loading space for the outgoing cargos .

• Ensure regular stock counts are done as per GOAL Syria Logistics procedures and at any specific request of line manager , and reflected in GOAL Stock Management Sheet format .

• Ensure that all and any stocks are issued and dispatched from the warehouse only on the base of duly filled in and properly approved Internal Requisition Form .

• Coordinate with DFSC and relevant Program Managers in advance requests and withdrawal of the stocks from the warehouse that would keep the pressure of from both programs and logistics department

• Prepare weekly and monthly reports on warehouse activities and balances .

• Ensure there is always sufficient and trained labour for loading and offloading at any given time. Train warehouse personnel on best practice and procedures of GOAL on loading and offloading to prevent damages and losses

• Careful responsibility with the warehouse staff on any missing or uncounted stocks

• Arrange working schedule and shifts of all warehouse staff and submit that to DFSC on monthly basis

• Manage truck drivers that would carry incoming and outgoing cargos from sources and to destinations

• Prepare the payments for labourers as daily basis.

• Ensure that weekly inspections are carried out. These inspections will include:

• Evidence of insects and rodents present in stores

• Damage caused by rodents or birds

• Damage caused by water

• Leaking, swollen or rusty storage containers or cans

• Testing for signs of fermentation in all layers of cereal stacks

• Test for humidity levels

• Complete reconciliations for each round according to type of kits.

• Keep SMS updated and match the balances with Power BI.

• Reporting on regular basis for all items and activities in the warehouses .

• Supervising on quality control role and providing the support.

• Any other duties as required

Requirements (essential):

• Complete university degree (or minimum third-year university education in Mechanical engineering , Business administration or other relevant fields with additional two years of specialized experience in Warehousing )

• At least five previous work experience in Warehousing two of which in INGOs or NGOs .

• At least three previous work experience in warehousing management

• Proven management experience and staff supervision;

• Proven ability to develop staff and provide training on systems and procedures;

• Ability to understand and implement organisational and donor policies;

• Ability to manage and prioritise a varied workload in a in a rapidly changing work environment;

• Willingness and ability to undertake some travel for work purposes, as required .

• A flexible approach to work and willingness to take on extra duties, work additional hours or on weekends as required;

• Ability to work under pressure to pursue multiple tasks simultaneously to successful conclusions;

• Excellent attention to detail

• Trustworthy and honest

Requirements (desired):

• at least one year previous work experience in stock reporting and stock tacking procedures .

• At least three years previous experience in team management

• Good level in English in speaking and writing .

• Strong computer skills in Microsoft packages, including Excel, Word, and Outlook (particular emphasis on Excel);

• At least one year experience in quality control procedures and reports in stores .