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Operations and Procurement Assistant

FOOD AND AGRICULTURE ORGANIZATION OF THE UNITED NATIONS
Vacancy Announcement – Operations and Procurement Assistant (National)
Office: FAQ Jordan Representation.
Location: Amman, Jordan.
Expected Start Date of Assignment: 1 May 2018
Duration: 12 Months (Extendable)
Tasks Description: The Procurement Assistant works under the overall supervision of the FAO Representative in Jordan, direct supervision of the Finance and Admin Associate and in close collaboration with colleagues from within the work unit and with immediate clients of the Organization.
The specific duties and responsibilities include, but not limited to:
Review and prepare routine documentation and correspondence related to assigned procurement actions, including, but not limited to: identification of potential suppliers , preparation of invitations to bid, bid summaries, purchase orders and/or contract, simple contractual amendments, renewals; obtain clarifications when necessary;
Follow-up on purchase orders and contracts: monitor receipt of order confirmation, shipment and receipt of goods and services, receipt of performance bonds or other necessary documentation;
Review invoices of incoming goods, transportation services and customs clearance fees for accuracy; bring to the supervisor’s attention any discrepancies, which may arise, prior to processing the payment;
Report on the status of procurement actions;
File documents and correspondence and database records related to procurement actions, assigned tenders, purchase orders and contracts;
Run periodic reports, taking action as requested;
Ensure inputs of related data into systems are accurate and timely;
Perform other related duties as required.
Required qualification and Experience:
Advanced University degree in business administration, economics or related field.
Three years of experience in administrative, accounting and/ or procurement support work.
Working knowledge (Level C) of Arabic and English.
Good knowledge of the MS Office package, Internet and office technology equipment.
Good knowledge of procurement regulations and procedures
Previous working experience with UN and/or international organizations will be an asset.
Knowledge of FAQ’s corporate systems and databases will be an asset.
Knowledge of FAQ’s Administrative policies and procedures will be an asset.
The incumbent must possess a cooperative spirit, flexibility and openness to work in an international environment within a team of Staff with mixed skiffs and different national and cultural backgrounds. Tact, courtesy and cultural empathy are essential personal attributes.
As the incumbent has access to confidential and sensitive information, a high level of trustworthiness is needed.
Interested applicants meeting the ‘Required qualifications’ may send application and CVs by e-mail to:
FAO-JO@fao.org
Please Input subject: APPLICATION FOR “Procurement Assistant”
Only short-listed candidates will be contacted.
Application Deadline: 10 April 2018