Needed HR & Administration Manager

Position Summary:

The HR& Administration Manager is a member of the senior staff team at AMIDEAST/Jordan, he/she will oversee the general administrative function and activities of the office. Performs a wide variety of operations duties including full-scope human resources, administrative operations, with oversight of office procurement and General IT support. Other duties and responsibilities include, but are not limited to, the following:

Responsibilities:

• Handles recruiting, hiring, and termination of employees in accordance with company policy;
• Set standard operating procedures and rules for all administration, HR, and work flow;
• Abide with Jordan legislation and law in all aspects related;
• Oversees attendance and time management functions;
• Coordinate with official bodies regarding legal aspects of the organization including residencies and work permits for Non-Jordanian team members;
• Follow up on Social Security, Municipality, and other official parties;
• Conduct staff training needs assessment (TNA), prepare periodic training plan, follow up on implementation, as well as coordinating all internal learning sessions and in-house workshops;
• Manages insurance contract and serves the point of contact between staff, HQ and insurance company;
• Provides daily Human Resources information to staff regarding benefits and policies;
• Updates and maintains computerized and written employment records on staff, including verifying data, and notices;
• Provides advice and support on HR policies and procedures to staff;
• Provides procurement support in directing purchasing officers through the process of evaluating suppliers, conducting interviews with vendors, negotiating supplier agreements and managing supplier and vendor contracts;
• Provides clerical support when needed to assist clerical staff with assigned administrative duties such as answering phones, sorting and distributing mail, and preparing documents

Qualifications:

• Bachelor’s degree in Business Administration or a related field, MBA or SHRM-CP is preferable;
• 8 years of administrative and clerical experience,3 of which is in a managerial role;
• Working knowledge of office procurement and general IT systems and support
• Honest, trustworthy, respectful, with a high level of integrity;
• Excellent communication and organizational skills, including problem-solving;
• HRMS system savvy and the ability to learn new systems quickly
• Very good communication skills in written and spoken English [(900) on the TOEIC];
• Extensive knowledge of office management and billing procedures;
• Proficient with Microsoft Office Suite, particularly Excel;

NOTE: This position description is not intended to be all-inclusive, and the incumbent will perform other reasonable business-related duties as assigned by the immediate supervisor and other managers when necessary. AMIDEAST reserves the right to change duties and responsibilities as it determines is necessary.