Deputy Chief of Party – AMAL Project
The Deputy Chief of Party (DCoP) is responsible for managing key components of a USAID’s Office of U.S. Foreign Disaster Assistance (OFDA)-funded program that includes health and nutrition; water, sanitation and hygiene (WASH); and shelter activities to support conflict-affected populations. Entitled Amal (“hope” in Arabic), the consortium will include international and Syrian partners with humanitarian response capacity. Pending donor approval of an award modification, the DCoP will collaborate with the Chief of Party (CoP) to lead the start-up and implementation of programming.
- Support CoP to drive consortium-wide program management based on the agreed scope confirmed by USAID OFDA, including linking key components to work plans, spending plans, procurement plans, M&E plans, and other project management tools
- Initiate planning within the Amal 2.0’s Consortium Management Unit, including leading remote technical working groups established to facilitate programmatic minimum standards across partners
- Contribute to grant management deliverables, including financial and narrative reports, in collaboration with IRC’s Grants Team. Ensure that all internal and external reporting requirements are met, and that reports are of a high quality and submitted on time
- Cooperate with IRC’s Supply Chain Team to ensure procurement monitoring and support align with program deliverables and partner project support plans
- Support tracking of overall program budget management to ensure spending is achieved based on IRC and partner spending plans, in collaboration with Finance Team
- Design, lead, and/or participate in relevant workshops and meetings to support coordination and collaboration, including quarterly partner monitoring visits and training events
- As an alternative to the CoP, serve as secondary focal point to OFDA to negotiate consortium implementation and articulate key implementation constraints and risks
Partnership Coordination and Capacity building
- Champion robust partner relationship management characterized by the core partnership principles from IRC’s Partnership Excellence for Equality and Results System (PEERS) of responsibility, results-oriented approach, equality, transparency and complementarity
- Ensure appropriate proactive and reactive communications and engagement with IRC partners to implement sub-grant agreements and complete program deliverables through regularly scheduled partnership management meetings and outside of formal partnership relationships
- Drive adherence to PEERS by understanding and guiding the IRC team and partners to apply key processes, including leading quarterly monitoring visits and lesson learned reflections
- Collaborate with IRC’s Partnership Team to ensure sub-awards, Project Support Plans, and other required documents are established, monitored and documented based on PEERS and US Government regulations
- Facilitate systematic partner feedback on IRC’s management of and performance in partnerships, as well as taking appropriate action in response to the feedback to ensure the smooth operation of the consortium
- Establish programmatic technical standards and work to achieve high-level program delivery across through remote management mechanisms and programmatic adaptation
- Lead team of WASH, shelter, community health and protection technical experts who will support partners on technical components of programming and monitoring, as well as collaborate with IRC’s Health Coordinator and key health team members to support program delivery
- Liaise with IRC’s Technical Units to ensure program approaches are aligned with IRC’s global models and best practice, as much as possible with the contextual constraints
- Ensure gender is mainstreamed within key planning, implementation, and monitoring functions, including leading the review of desegregated data on a quarterly basis to inform program adaptations
- Engage M&E staff to support development and application of programmatic monitoring, including output and outcomes to drive quality implementation via partners
- Support CoP to explore and establish programmatic and operational strategy to engage Syrian NGOs in pilot funding mechanism for quick impact projects
- Collaborate with Syrian health partners to provide remote technical support, as permitted
- Network with international and Syria humanitarian actors working in Syria to understand context and programming modalities to inform program design
- Other tasks as needed
- Communicate with IRC Syria management to coordinate roles and responsibilities to fulfill Amal deliverables
- Maintain open and professional relations with team members across the Syria country program, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions
- Take responsibility for discussing job expectations, performance, and objectives on an informal, quarterly basis with Amal staff
- Ensures team members have clearly delineated function, work tasks and responsibilities to enforce accountability and clarity in role
- Overall responsibility for staff timesheets, work plans and vacation schedules
- With team members, identify individual training needs and ensure access to training and professional development resources appropriate to their skill gaps/needs
- Lead with commitment, integrity and accountability on the “IRC Way” – Global Standards for Professional Conduct
- Master’s degree in relevant field is required.
- Over 6 years of relevant experience in senior technical level.
- Experience in project implementation as well as strong managerial and operational leadership
- Expertise in health, nutrition, shelter and/or WASH sectors is ideal
- Demonstrated experience in management of OFDA projects with substantial sub-grant components (including managing grants to international and national organizations)
- Previous experience managing a team of technical staff preferred
- Works well in and promotes teamwork, comfortable in a multi-cultural environment, flexible and able to handle pressure with professional grace
- Excellent organizational and time management skills with ability to manage competing priorities and deadlines
- Excellent oral and written communication skills in English, Arabic language skills preferred
- Familiarity with the political, social, cultural, humanitarian and donor context of Syria is ideal
- Willingness to travel to Beirut or other countries as needed
Standards of Professional Conduct: The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Code of Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons and several others.
Gender Equality:** IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.
Working Environment: The overall security situation in Jordan is relatively calm, especially in Amman. The Jordanian government is stable, and civil unrest is largely peaceful. However, Jordan’s generosity in hosting refugees from Palestine, Iraq and now Syria have created huge strains on the country’s economy and infrastructure. The IRC office is in a modern professional building.