Finance Intern

Job Opening – Finance Intern – Arab Region Office

ActionAid Arab Region (AAAR) is looking for Finance Intern The main goal of this position is to ensure quality preparation of the audits through systematic checks on the financial documentation to be archived for compliance to AAAR and donor regulations, policies, and procedures.

The Finance Intern will work closely with finance officers to ensure that fundamental principles of financial management are in existence and adhered to in every part of the organization.

About ActionAid Arab Region

At ActionAid Arab Region we work with grass root organizations and civil society actors that have a strong focus on youth and women in local governance.

ActionAid Arab Region (AAAR) knows that to create lasting change, the root causes of poverty and injustice must be addressed and that affected communities must become the drivers of the change they want to see.

Read more at https://arab-region.actionaid.org/

Job Title: Finance Intern.

Reports to: Finance and Administration.

Closing date: 27^th Dec 2021.

Responsibilities:

• Check the nature of the document and its presentation (photocopy, original, pro forma, translation, date, signature, stamp, terms used, accuracy of calculations, etc.);
• Check that all invoices and their amounts are present and complete as from their reception.
• After the monthly accounting closure check the accounting codes, the project codes and the budget codes.
• Enter the final codification, proceed to stamping, and correct any errors if necessary.
• Immediately inform HOFA if the statement of the accounting software differs from that of the invoice.
• Prepare a report for HOFA of all missing documents and/or inconsistencies.
• Archive the documentation as per the internal archiving procedures.
• File the originals according to budget (contract) and accounting book;
• Check that all the invoices are present for each budget line and each contract;
• Proceed with the scanning of the documentation, as per the electronic archiving procedure.

Reclassify the invoices according to their new budget lines if necessary, particularly when they have been used in various operations (redistribution of the initial budget lines);

• If requested by HoFA; look for the original invoices or photocopies, and then reclassify them correctly.
• Ensure compliance of all finance files with Administration and finance procedures before filing and archiving.
• Finalize the dispatch of files by adding labels and adequate packaging.

Participate in external and Internal audits, by providing auditors with all necessary documentation in coordination with HoFA;

• Responsible of retrieving audit samples and arrang as per auditor request.
• Follow up on recommendations provided by auditors in the finance department.
• Assist HoFA in ensuring a good internal system is in place for audit.
• Process and record daily financial transactions in the Accountancy, making sure that all ledgers are updated on daily basis.
• Processing of bank and cash transactions.
• Keep up to date records for staff advances and program advances.
• Ensure that all vouchers have all supporting documentation (approval notes, goods received notes, contracts, invoices, receipts, stamped etc.), properly reviewed and approved by concerned personnel and copies of all records are filed.
• Ensure that cash, checks, blank check books and other important documents are probably safe guarded in the office’s safe.
• Maintain good relations with bank officials, Exchange offices, and other intermediaries to resolve problems.
• To improve accounting processing and to highlight errors or omission for the observation of HOFA.
• Disburse and Distribution Checks to the vendors and staff.
• Ensure compliance with AAAR procedures and guidelines.
• Responsible for all the financial records received from other departments.
• To deputize the Finance Officer in day-to-day work during his/her absence.

Education & Certifications Essential Knowledge, skills and Experience:

• A bachelor’s degree in accounting/Finance or Business Administration
• Up to one-year relevant experience from a reputable organization, preferably an INGO. **
• Monitoring the compliance of Finance system.
• Working in multi-cultural environment.
• Working in international organizations.
• Implementing Finance and archiving system.
• Good knowledge of finance and accounting systems in the country
• Good understanding of IFRS
• Communication and interpersonal Skills
• Planning & Organizing
• Time Management
• Facilitation & Coordination
• Problem Solving
• Very good English language**
• MS Office especially Excel.
• Work under pressure
• Strong team player with ability to work in virtual teams
• Work towards tight deadline
• and Work independently in remote areas
• Work on own initiative with minimum supervision and to stay on task.
• Engage partners at all levels.
• **