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تعلن World Vision International – Jordan في الاردن عن حاجتها الى :
1- Logistics Manager
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World Vision International – Jordan:Join and be part of a global relief, development and advocacy NGO, dedicated to work with children, families & communities to overcome poverty and injustice. World Vision International was established in 1950 & operates in nearly 100 countries worldwide.World Vision is committed to the protection of children and we do not employ people whose background is not suitable for working with children. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible.Position: Logistics ManagerPURPOSE OF POSITIONThe position is responsible for the leadership, management and reporting of all downstream logistics activities to effectively support the overall logistic requirements. The role will ensure verification, organizational development, capacity building and reporting support to partners and to World Vision
MAJOR RESPONSIBILITIES
- Monitor that WV and Donor Logistics’ policies and minimum standards, as well as logistics compliance requirements, are implemented and adhered to, throughout the implementation of programs by all relevant stakeholders (e.g implementing partners, Internal WV departments and others)
- Monitor that all partner goods, work and services are received, distributed and recorded as per the established WV Receipt of Goods, Works and Services policies and procedures
- Conduct various assessments in relation to the logistics’ capacity of implementing partners. Develop (where appropriate) a clear capacity building plan for the partner(s).
- Partner quality verification and capacity building (workshops, individual and team training programs or day-to-day support) support to include these logistics functional areas:
- Ensure the appropriate validation of all supplier waybills (receipts) to ensure commodities are of the correct items, specifications, quantities and quality as manifested on the purchase order.
- Ensure proper tracking, coordination and management of all receipts
- Ensure goods received notes for all receipts to include any over, short or damages
- Communicate any receipt discrepancies to management with back up pictures and written documentation
- Perform quality sampling of receipts, this may be done in coordination with other team members.
- Ensure partners are compliant with international and national logistics regulations and proper mechanisms are in place.
- Ensure verification of suppliers shipments prior to the supplier loading to insure the accuracy and quality of the shipment
- Ensure monthly tracking and management of all physical inventory for WV and partner organizations
- Provide technical support and guidance to field program teams and partners on issues relating to logistics, transport, warehousing / stock control, and the distribution of goods.
- Track, analyze and report on established KPI’s (this may include developing an improved mechanism) to identify inefficiencies, areas of improvement, procedure and policy performance; this will highlight overall performance and compliance oversight.
- Perform other duties to support the Operations department as needed
KNOWLEDGE, SKILLS AND ABILITIES
- Master’s Degree in Logistics, Supply Chain Management, Business, Engineering, IT, or related field or Bachelor’s Degree + Post Graduate Qualification in Procurement/Logistics/Supply Chain Management accepted in lieu of Master’s Degree.
- 5+ years of proven and practical experience in logistics management, including ability to review logistics requirements and trends and development of strategies to meet identified needs.
- Knowledge of key institutional donors and their compliance requirements for logistics and procurement.
- Substantial experience in all technical areas of logistics and supply chain operations, including transport/distribution, warehousing and stock management, fleet management, asset management, communications, and security.
- Experience of developing / implementing complex logistics to support different types of programmes, and coordinating resources to meet diverse programme needs and objectives.
- Proven track-record in managing and supervising others in logistics and supply chain, including training and capacity building.
- Experience of advising and supporting others at all levels with logistics and supply chain aspects of a programme, including strategic thinking and planning. Experience of solving complex issues through analysis, definition of a clear way forward and ensuring buy-in.
- Ability to build relationships quickly with a wide range of people, both internally and externally
- Strong communication (written and spoken), and interpersonal skills in English with experience in managing multicultural teams.
- A high level of computer literacy (word, excel, ppt. etc.).
- Arabic Language skills required
- Technical experience/training in specific areas of supply chain e.g. fleet mechanics, IT/communications networks, warehousing and assets management.
- Technical experience/knowledge in specific types of humanitarian interventions e.g. Health, WASH, Food Security, etc.
- Formal management training.
- Experience in Commodity Management
- Personal Management including initiative, self-motivation and direction
- Ability to set priorities and undertake new tasks quickly
- Ability to communicate effectively with a wide range of audiences
- Ability to prepare written reports requiring reasoning and precision of expression
- Ability to interpret and explain complex formal documents and systems and assist others to apply them
- Demonstrated mathematical ability
- Must be a very honest person and willing to work for extra-long hours when required
- Flexible, adaptable and proactive
- The position requires ability and willingness to travel domestically and internationally up to __40_% of the time
If you are Jordanian and meet our requirements, please submit your resume with a covering letter via below website, only applications submitted via our website are accepted
https://careers.wvi.org/jobs/jordan/supply-chain/logistics-manager/12572
2- Administrative Assistant
World Vision International – Jordan:
Join and be part of a global relief, development and advocacy NGO, dedicated to work with children, families & communities to overcome poverty and injustice. World Vision International was established in 1950 & operates in nearly 100 countries worldwide.
World Vision is committed to the protection of children and we do not employ people whose background is not suitable for working with children. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible.
Position: Administrative Assistant
PURPOSE OF POSITION
To provide a wide range of administrative support services to the Administration department. To maintain efficient administration systems and procedures, with particular emphasis on filing and tracking of documentation as well as assets tracking.
MAJOR RESPONSIBILITIES
· Provide administrative and secretarial support
· Develop, set up, and document office secretarial systems related to: filing of documents, records management, communications (telephone, fax, and correspondence), supplies management, and basic office services
· Receive, screen, and process mail, fax, and other incoming and outgoing communications; ensuring that confidential matters are handled properly.
· Assist the line manager in preparing documentation, orders, letters, etc.
· Provide support to the relevant stakeholders in all kinds of administrative tasks, including follow up and organizing of different meetings and maintaining the agenda with relevant reminders in close collaboration with the line manager
· Provide support and facilitate the team building activities as requested in close collaboration with the line manager
· Provide verbal and written translation services to staff as needed.
· Ensure all documentation is appropriately filed according to WV standards.
· Ensure that stationery is ordered on a timely basis and available at all times.
· Ensure that office supplies are ordered and available always.
· Ensure that diskettes, printer cartridges, fax rolls/cartridges and photocopier toners are available always in cooperation with the IT assistant.
· Follow up and settle all utilities, landlines and internet invoices for office and apartments and team houses.
· Ensure WV team houses are kept clean and ready to receive visitors.
· Follow up on maintenance requirement for office and team houses/apartments.
· Have a driving license, and able to drive within Amman.
· Perform any other relevant duties as required by the Line Manager.
· Prepare all the necessary PRFs / Payment requests for the Support Services Department.
· Prepare and following up on contracts in terms of payments, annexes and the related service contracts.
· Keeping back up keys for the offices and apartments.
· Responsible for the Department petty cash.
· Follow up on all the tracking sheets: office, supplies, cleaning materials, etc…
· Hotel bookings and ticketing requirements.
· Keep up to date visitor tracking sheet and staff travel tracking sheet and hotel tracking sheets, visitor phones tracking sheet.
· Arrange Airport pickups/drop offs for all staff and WV visitors
· Manage the monthly payments for the office / apartments and team houses expenses, such as utilities invoices, janitorial, Orange and others.
KNOWLEDGE, SKILLS AND ABILITIES
- Certificate in Secretarial studies or Administration.
- University/college degree recognized in Higher Education or equivalent is regarded.
- Minimum of 3 years’ experience in a similar position.
- Knowledge of office management systems and procedures.
- Proven admin or assistant experience.
- Must have computer aptitude and experience with word processing, database management, and spreadsheet software.
- Good organizational skills; ability to manage and prioritize tasks.
- Cross-cultural sensitivity.
- Must have good attention to detail.
- Good interpersonal skills.
- Adaptability and flexibility.
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Fluency in English, both verbal and written is essential.
- Ability to deal with matters of strict confidentiality
If you are Jordanian and meet our requirements, please submit your resume with a covering letter via below website, only applications submitted via our website are accepted
