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VACANCY ANNOUNCEMENT

LOGISTICS ASSISTANT-AMMAN

Position: Logistics Assistant

Job Location: Amman

Reporting to: Logistics Manager

Closing date: 9th of September 2017

Handicap International is an independent and impartial international aid organisation working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights.

Handicap International is a not-for-profit organisation with no religious or political affiliation. It operates as a federation made up of a network of associations that provide it with human and financial resources, manage its projects and implement its actions and social mission.

HI has been present in the Middle East since 1987 through its Development Department. HI started from early April 2012 a new project at the regional level aiming at the recognition and respect of the rights of PwD by the authorities and institutions, through the reinforcement of the Disabled People’s Organisations (DPO) and the disability movement at large. In Lebanon, in addition to the regional project, HI has been implemented a project aiming at improving the access to mental health rehabilitation services for the children with psychological distress living in the Palestinian camps. At last, in 2010, HI established the only humanitarian demining capacity in northern Lebanon (Batroun Region) Action Center (LMAC) in achieving its goal of making Lebanon mine impact free by 2020. ÂÂ

Following the year long crisis in the Syrian Arab Republic, that has caused the displacement of civilians in Turkey, Lebanon and Jordan, Handicap International is implementing projects in Lebanon and Jordan, aiming at mitigating the impact of the crisis on the Syrian refugees and the host communities.

In Lebanon as well as in Jordan, Handicap International aims to improve the access to emergency rehabilitation cares for the Syrian refugees at hospital and community level and to improve the coverage of the specific needs of the most vulnerable people affected by the crisis at the community level. In Lebanon, the targeted areas are the northern Bekaa Valley and Tripoli, whereas in Jordan, the targeted area is the northern region closed to the boarder.

1. 1.LOGISTICS

Premises (Office / Warehouses)

• Responsible of all follow up for all the premises belongs to South Hub and partners (lease, maintenance, running cost)

Equipment, Furniture and Office Stock

• Responsible of the proper follow up of the equipment according the HI procedures (TSE, lending certificates, …)
• Responsible for the security of the equipment
• Responsible for all inventory of furniture and small equipment
• Responsible for the office stock follow-up(stationary/cleaning products)

Communication equipment Follow up

• Responsible of follow up of the communication equipment at Hub level: invoices/consumption

1. 2.PROCUREMENT

Local Purchase (South Hub)

• Ensure a good efficiency of the supply chain without any delay in delivery
• Develop a good knowledge of local market (prices lists, suppliers lists, relationships with suppliers,…)
• Responsible for the good implementation of the Purchases follow-up (TSA, regular communication with requesting department, …)
• Ensure a good archiving of the purchase folders according the HI procedures (Translation, documentations, validations,…)
• Local Purchase (Coordination support)
• Ensure a good efficiency of the supply chain without any delay in delivery

3. PARTNER’S LOGISTICS MANAGEMENT AND SUPPORT:

• Ensure the validation of procurement procedures related to partner’s support costs and program activities;
• Consolidate partners’ stock reports and verify the reconciliation tools with the Project Managers;
• Ensure the appropriate filing of logistic documents, in coordination with the Projects Support Officer;
• Prepare all necessary documents for donations to partners, in respect of HI procedures;
• Organize and follow up shipment of material from Amman to Syria;
• Translation of all the logistics documents.

1. 4.Team Management:

• Supervise the driver and the cleaners at the Hub Level.

1. 5.REPORTING

• Participate actively to all meeting (weekly meeting, bi weekly support meeting …)
• Report on monthly basis to the Logistic Manager:
  • Monthly narrative report
  • Updated Logistics tools: TSA + CFE + TSE + Stock report + Inventory + Reconciliation tool , and any other follow up tools implemented.

Note that this job description must remain flexible, to respond to additional tasks or changes as identified by the line manager.

1. Professional competencies required

• University degree recommended
• Minimum 1 year relevant experience
• Experience with a NGO/ INGO would be an asset
• Fluent written and oral English and Arabic are mandatory;
• IT background is a big plus

2. Personal competencies required

• Strong organizational skills
• Excellent writing and communication skills
• Facility to resume, share, analyze and consolidate information
• Strong interpersonal, intercultural and human skills (Abale to properly communicate with different kind of audiences (partners, authorities, humanitarian stakeholders, etc.)
• Autonomous, reactive and able to deal with priorities
• Diplomat, able to work collaboratively in a team
• Supportive and should be flexible with extra working hours
• Capacities to collect information and analyze it
• Motivated, dynamic; able and willing to take initiatives
• Time and work management abilities as well as autonomy
• Open and interested in disability issues

Period of employment: 6 months (Renewable according to the performance) including 3 months probation.

Starting date: ASAP

The salary will be defined regarding the HI salary scale on-going.

Interested candidates may please send their resume with cover letter

Last date for application is the 9^th of September 2017

Please address all applications to:

Email: [email protected]