مطلوب Admin/Finance Officer للعمل لدى منظمة دولية

Admin/Finance Officer

Closing date: 30 Apr 2018
Job Title: Admin/Finance Officer

Job Location: Jordan- Middle East

Reports to: Finance Admin Manager

Position Type: Full Time

Position Summary:

The Admin/Finance Officer is in charge of assisting the Regional Finance and Administration Manager of HFH ME on financial, HR and administration aspects. He/she is under the supervision of the Regional Finance and Administration Manager and reports for technical issues to Jordan Project Manager.

Functions / Key Results Expected

Finance:

· Ensure supporting documents with invoices are complete, accurate and translated into English

· Ask the Country Office in Jordan for cash advances after having established a cash forecast in collaboration with the Regional Finance Admin Manager.

· Proceed with daily cash counting and weekly cash report to the Finance and Administration Manager of Jordan and report any discrepancies to the Regional Finance Admin Manager.

· Ensure office always have enough cash for payments

· Ensure the safety of the cash movements and the cash box, as well as confidentiality of the information

· Proceed to every payment to the suppliers with the Finance Admin Manager of Jordan.

· Prepare and proceed with cash payments for small purchases

· Receive and check the eligibility of invoices submitted for payment (compliance with requisition form, required information)

· Manage the Petty Cash with monthly physical Cash count to be held.

· Ensure procurement Process is implemented and participate when necessary.

· Control the regular administrative payments of telephone, electricty bills, fuel bills, etc. when needed.

Administration

· Receive visitors and inform the person concerned.

· Keep safe and confidential all the office official documents

· Ensure a proper archiving of records for all Finance / Admin documents

· Keep safe all the office assets

· Assess the needs and oversee the installation of office equipment, supplies, utilities (stationary, filing systems, photocopier, furniture, water, electricity, etc.)

· Ensure suitable offices are found, contracted, etc. to support operations

· Ensure office premises, accommodations and compound are managed, maintained and meet assessed required security standards.

· Liaise with Project Manager to ensure suitable planning of vehicles, vehicles are insured and maintained.

· Participate in the recruitment process.

· File documents of the staff files. Prepare work contracts and all documents upon employment and file.

· Write and circulate internal memos

· Organize information meetings

Human Resources

· Assist in writing of job descriptions and selection of suitable applicants, where needed

· Check of monitor staff attendance, leaves and holidays at the office and report it to the Regional Finance and Administration.

· Ensure all staff, international and national, always have adequate access to HR/Administrative policies and procedures.

· Monitor and uphold staff conduct and discipline and organize regular performance evaluations of all staff of the office. Ensure that exit interviews/debriefs are prepared at the end of service.

· Ensure HFH rules and HR policies are implemented.

· Implement and follow the application of the HR policy and social welfare regarding the project.

· Participate to the implementation of the appraisal system

· Train managers in the use of HR tools

· Set up staff representation according to local laws

· Ensure integration of new employees

· Create and develop relations with the local authorities on HR matters

· Welcome and participate in administrative briefing of new personnel

· Keep an organization chart up to date for the office

· Participate in the recruitment process.

· File documents of the staff files. Prepare work contracts and all documents upon employment and file.

Education & Qualifications

· Bachelor’s in administration/finance required

· Minimum 2 years’ Experience in an international organization

· Accurate and used to follow processes

· Hard worker

· Adapt to changing environment

· Good interpersonal skills

· Decision-making skills

· Demonstrate fairness and impartiality

· Diplomacy

· Problem solving and mediation

IT / Software / Technical Skills:

· Good command of Excel, Word and Outlook

Language Skills:

Language Speaking Reading Writing

· Arabic Fluent/Mother tongue Professional Professional

· English Fluent Professional Professional

· French Intermediary (desired)

HOW TO APPLY:
All interested candidates should submit their CV in English by April 30, 2018 to [email protected]

KINDLY QUOTE THE TITLE OF THE VACANCY IN THE SUBJECT OF THE EMAIL.

The selection process will begin as soon as possible after the closing date.

Selected candidates will be invited to an interview at HFHL office in Jabal Amman.

HFHI is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization

· Cover letter: Required

· References: Required (at least 3)

Applications that fail to abide by the Submission guidelines will not be considered.