GRANT OFFICER

Duty station: Amman- Jordan

HI is an equal opportunity employer and strongly encourages women and persons with disability to apply.

If you require more information or need to submit your application in an alternative format, because of a disability, please do get in touch by email to [email protected].**

Please contact this email address ONLY if you require assistance in submitting your application in an alternative format. Otherwise, applications received on this email address will not be considered

Humanity & Inclusion is an independent and impartial international aid organization working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights.

Humanity & Inclusion is a not-for-profit organization with no religious or political affiliation. It operates as a federation made up of a network of associations that provide it with human and financial resources, manage its projects and implement its actions and social mission.

For more details on the association: http://www.hi.org

About the job

MISSION AND JOB CONTEXT

The Syrian crisis is the greatest humanitarian crisis of the last 20 years. According to the latest UN figures, about 13.5 million people are currently affected by the crisis in Syria, including about 6.5 million IDPs, while over 4 million Syrians have sought refuge in neighboring countries or in Europe. The current humanitarian response only provides a patchy and partial coverage of the growing humanitarian needs. Seven years after the beginning of the crisis, the number of injured persons in Syria keeps rising, with a severe lack of health and psychosocial support care and psychosocial support. In hard-to-reach areas and/or areas of new displacement, local populations and IDPs are in need of emergency assistance in terms of food, household essential items, and other basic needs. The inclusion of the most vulnerable, including persons with disabilities, in the humanitarian response remains a major concern.

HI is managing a large humanitarian program portfolio from three different hubs (Beirut, North and North-East hubs), along four main pillars:

1. Provision of physical and functional rehabilitation (including P&O provision) and psychosocial support through support to health partners (hospitals, care houses, psychosocial support centers, local NGOs) through training, technical supervisions and donations of assistive devices and/or equipment and direct management of HI teams.
2. Armed Violence Reduction through education to the risks and effects caused by conventional weapons (including mines, explosive remnants of war and small arms light weapons), community surveys, victim and accident report; in May 2019, HI plans to start clearance (Explosive Ordnance Disposal) activities in the North-East of Syria.
3. Training and technical support to other humanitarian actors on the inclusion of persons with disabilities and other vulnerable persons in the humanitarian response (with a special focus on inclusive health and inclusive livelihoods).
4. Support to the livelihood of vulnerable communities through cash for work, vocational training and small grants for business.

The actual intervention is based on a mix of remote management of national teams, remote partnerships with local structures and organizations, and direct implementation of program.

The Syria context and access constraints require flexibility in programming. This can result in a significant workload on grant management in terms of contract amendment, proposal revision, and donor communication.

This position reports to the Grants Coordinator and supports the management of the current grant portfolio (about 15 different grants) as well as build the capacity of program staff in grant management, donor compliance and report writing.

MAIN OBJECTIVES OF THE POSITION

Under the responsibility of the Grant Coordinator and in close collaboration with the Programme, MEAL, Information management, Technical and Financial Units and with the Project Managers, the Grant Officer will be in charge of:

§ Supporting the Grant Coordinator in overseeing the grant management cycle at mission level

§ Coordinating the development of donor reports and ensuring timely and quality submission of documents to donors;

§ Supporting the preparation of new concept notes and project proposals;

§ Guiding Project Managers and other relevant staff with regards to donor’s requirements and rules;

§ Providing training and capacity building to HI staff and partner staff on reporting and donors’ rules;

§ Collecting, archiving and sharing context information and reports;

§ Supporting the Grant Coordinator or other HI staff in the preparation of update/reports or presentation to donors or other stakeholders.

Duties and Responsibilities

MAIN TASKS OF THE EMPLOYEE

Responsibility 1: Grant management and reporting

Activities:

· Update the grant follow up tool and timely disseminates it to the mission;

· Support the development of grant and donor management tools as per the grant action plan;

· Ensure compliance within CN/Proposal regarding technical guidance on donor regulations

· Write and/or consolidate and proofread inputs related to intermediate and final reports for donors, in collaboration with the concerned members of the team;

· Write and/or consolidate and proofread inputs related to concept notes and proposals, in collaboration with the concerned members of the team;

· Maintain updated soft copies of all grant management documents in HI’s grant portfolio;

· In coordination with the various heads of departments, monitor implementation of programs to ensure they are in accordance with donor requirements and HI internal requirements.

Responsibility 2: Capacity building

Activities:

· Support the development of tools and training content on grant management, donor’s rules and reporting;

· Support training and capacity building to all staff of the organization and to HI’s partners staff based on needs;

· Support Project Manager and other staff on understanding donor’s rules and complying with them;

· Support HI’s partners if required for writing and/or submission of concept notes and proposals.

This job description is not exhaustive. The Grant Officer is expected to be flexible according to the mission’s needs and accept extra duties upon needs.

About you

To be successful in this role you must have:

§ University degree in a relevant field

§ At least 1 year of professional experience on project or grant management with an NGO

§ Knowledge of donors’ procedures would be an asset

§ Strong interpersonal and intercultural skills

§ Excellent writing and reporting skills in English

§ Strong organisational skills

§ Arabic and English mandatory (oral and written)

Availability to travel in the region

We offer

HI will offer the successful applicant a valid Contract until 30 June, renewable dependent on both funding and performance. You must be available and be willing to work in the Areas of Operations.

Starting Salary (917 JOD)