ActionAid Arab Region Initiative (AA ARI) is looking for Finance Officer is responsible to develop and deliver communication plan and create, collect, coordinate, document and disseminate internal and external visibility materials and media requirements in consultation with line manager and concerned stakeholders of ActionAid.

About ActionAid ARI

At ActionAid Arab Region Initiative we work with grass root organizations and civil society actors that have a strong focus on youth and women in local governance. ActionAid Arab Region Initiative (ARI) knows that to create lasting change, the root causes of poverty and injustice must be addressed and that affected communities must become the drivers of the change they want to see. Read more at http://actionaid.org/arab-region/arab-region-initiative

Job Title: Finance Officer

Job Family: Finance, Admin & IT

Reports to: Head of Finance and Administration

Location: Amman, Jordan regional office

Direct Reports: Senior Finance Officer

Job Role

Role Overview: Responsible for timely and efficient payment and receipt processing in accordance with policies and statutory requirements. The role involves managing cash flow in the bank and petty cash so that the Arab Region’s operations including donor Funded Projects run smoothly and activities are carried out as planned.

Accountabilities

Key Accountabilities / Responsibilities:

Key Activities

Cash & Bank Management

• Verifying all bank and cash payments along with adjustment Vouchers.

• Process payments after checking that funds are available

• Post Data entries into Sun Accounting software.

• Co-ordinate and follow up with banks to ensure that the required facilities are being provided to AA AR as mutually agreed between Bank and AA AR.

• Verify completeness documentation along with the payment requests and obtain relevant approvals on the vouchers.

• Get sure that payments and receipts are prepared on timely basis.

• Get sure of correctness of balances of Petty cash in Amman office in local and foreign currency.

• Verify Petty cash payments and records in Amman office and replenish cash as per the limit mentioned in Local finance policy.

• Prepare the physical cash count of all currencies on daily/monthly basis.

• Verify that payments are processed according to signed contracts on timely fashion.

• Verify monthly bank reconciliation for all active bank accounts

Advances Management

• Disburse travel advances and settle claims as per local finance policies

• Disburse partners, consultants/ other Advance

• Follow up staff and partners advances till final settlement

• Verify staff work/travel advances settlements

• Verify partners/ other advances settlements

• Prepare claims of monthly A/R and follow up settlement of A/P

• Update staff and partners advances registers upon settlement.

Compliance towards the Income Tax Laws of Jordan

• Verify that monthly Deducted Tax and Social Security contributions are deducted at source as per the Income Tax Laws and Social Security of Jordan and deposited with relevant authorities

Sun System-Accounting software

• Posting Data entry into Sun system.

• Extracting reports and ledgers from Sun system: Cash, bank, tax, advances.

• Extract and develop monthly projects reports

• Extract and develop monthly management accounts

Audit

• Providing support to External Audit by Generating financial statements and ledgers, for review, through Vision and Sun as per Job responsibilities.

• Facilitating External and internal audit as and when required.

Strengthening internal control mechanisms

• Ensure internal control mechanisms are in place for Cash and Bank management function.

• Ensure that the complete supporting should be accompanied with the requests.

• Review of all payment requests in context of supporting document and Local Finance policy.

• Participate in procurement committees as required

Support in Projects & Emergencies Procurements

• Support in all long term/short Projects Including their Audits, Funds Reconciliations, Payments.

• Support in Procurements & Coordinate with Suppliers & Partners- in case of a sudden humanitarian crisis.

• Maintain financial records of all received projects funds & disbursement.

Filing System

• Verify effective filing of:

• Cash payment and receipts vouchers

• Internal and external reporting

• AA AR local policies and Procedures

• Bank correspondence and advices.

• All other internal communications and memos.

Key Relationships to reach solutions

Head of Finance and Finance Team.

Program Units. RD, Senior Management Team, Lebanon team.

Vendors, partners, consultants, externals auditors, banks and financial institutions.

Person Specification

Education& Certifications

•A BA degree in Finance & Accounting, Business Management/Business Administration with majors in or ACCA, CFA, CPA from a recognized institution.

Essential Experience

• At least two to five years relevant experience from a reputable organization, preferably an INGO.

• Basic knowledge of finance and accounting systems in the country

• Working in multi-cultural environment

• Working in international organisations

Essential Knowledge

• Basic knowledge of finance and accounting systems in the country

• Thorough understanding of local finance and accounting systems in the country

• Good understanding of normal practice in non-profit organizations

Essential Skills

• Presentation, Communication and Public Speaking Skills

• Networking& Interpersonal, Planning & Organizing

• Time Management & Problem Solving

• Facilitation& Coordination

• Fluency in written and spoken English and national language

• MS Office& SUN

Essential Abilities

• Work under pressure

• Promote team synergy in a multi-cultural work environment

• Strong team player with ability to work in virtual teams

• Work towards tight deadline

• Travel frequently

• Work independently in remote areas

• Work on own initiative with minimum supervision and to stay on task.

• Ability to engage effectively with children & youth

• Engage partners at all levels

The Finance Officer should be prepared and expected to work outside normal working hours

It is part of every staff member’s responsibility to contribute to AAI’s and the ActionAid AR mission and comply to its values, which are: Mutual respect, Equity and justice, Honesty and transparency, Solidarity with the poor, Courage of conviction, Independence, Humility.