الرئيسية / الوظائف / مطلوب موظف/ة مالية للعمل لدى منظمة دولية
ACTIONAID

مطلوب موظف/ة مالية للعمل لدى منظمة دولية

Job Opening – Senior Finance Officer

ActionAid Arab Region Initiative (AAAR) is looking for Senior Finance Officer who is responsible to The Senior Finance Officer will work closely with the Head of Finance to ensure that fundamental principles of financial management are in existence and adhered to in every part of the organization.
About ActionAid Arab Region
At ActionAid Arab Region Initiative we work with grass root organizations and civil society actors that have a strong focus on youth and women in local governance. ActionAid Arab Region Initiative (ARI) knows that to create lasting change, the root causes of poverty and injustice must be addressed and that affected communities must become the drivers of the change they want to see. Read more at http://actionaid.org/arab-region/arab-region-initiative
Job Title: Senior Finance Officer
Department: Finance & Administration
Job Family: Finance, Administration
Reports to: Head of Finance & Administration
Location: Jordan
Accountabilities
Key Accountabilities / Responsibilities:
• Prepare monthly management reports
• Verify/review/audit staff work, travel and partners advances
• Closely monitor balance sheet accounts balances, follow up and settle A/R and A/P on monthly basis
• Ensure that all monthly or periodic financial commitments of regional and field offices are paid on time; rents, SS & Tax, subscriptions …etc.
• Manage regional and field offices cash balances and ensure that cash is properly handled and accurate monthly closing balances are verified
• Perform monthly bank reconciliations of all bank accounts
• Perform monthly reconciliations of non cash items.
• Review all daily financial transactions and ensure that proper approvals are obtained with all supporting documents in file before being posted in SUN
• Assist Head of finance in preparing Quarterly management accounts for GS
• Prepare Financial Analysis for Quarterly/monthly accounts management.
• Prepare financial Reports to General Secretariat.
• Design reports according to AA and Donor requirements
• Design budget templates in accordance with AA requirements
• Assist Head of Finance & Administration in preparing 3 Year Financial Tables.
• Assist Head of Finance & Administration in Reviewing of budgets of Regional offices, country offices and provide feedback.
• Ensure that sufficient cash and bank is available and reserves are maintained at country level to meet the requirement and maintain limits in accordance with the Local financial Policies and Procedures manual.
• Liaison with all banks so that the best banking facilities and services are provided to AA AR.
• Exchange rate monitoring.
• Supervise all other treasury related work
• Facilitating External and internal audit as and when required
• Facilitating audits for donor funded projects in coordination with required staff.
• Identify strategies for cost savings and more effective use of resources to ensure value for money.
• Maintaining Asset Register for asset capitalization
• Review of system generated audit trails on all financial transactions and SUN users
• Final posting of all Cash/Bank and adjustment vouchers after review of Data.
• Oversee Sun System administration: Installation, Maintaining Backup, Restoring, defining user rights and level definitions, review conversion rates etc, and supervising of SUN Server.
• Setting up Business rules and controls in SUN Administration mode
• Reviewing maintenance functions in the Sun: Chart of accounts, Analysis codes, Report definitions etc…
• Upload Annual Budgets in the Sun System and Budget Re-appropriation/changes as and when required.
• Designing and maintaining reports in the Vision to meet the reporting requirements of ActionAid internally and externally: Management accounts, Financial Statements, Balance sheet items, Functional & thematic reports.
• Exploring possibilities of creating all AAI reporting using Vision.
• Support Financial Monitoring of RO’s, projects as assigned by HoF, to ensure internal control mechanisms are in place and compliance with AA policies and procedures and donor requirements.
• Participate in appraisals, reviews, monitoring of partners.
• Introduce new mechanism/tools to improve financial monitoring including for donor funded projects.
• Highlighting the areas within finance department where automation is necessary and operationally possible
• Participate and support in project financial management in close coordination with programme, Resource Mobilisation and project teams.
• Build effective relationships with other departments
• Coordinate with relevant staff across various office of AA AR to ensure effective financial management.
• Providing support and capacity building of Finance staff in regional offices and projects.
• Capacity building of ActionAid partners on financial management.
• Capacity building of Non-finance staff.
• Training of AA AR finance personnel on usage of SUN and vision.
• Support and facilitate non finance staff in finance related issues.
Person Specification
Education & Certifications
• A Bachelor degree in Accounting/Finance or Business Administration
Essential Experience
• At least three to five years relevant experience from a reputable organization, preferably an INGO.
• 1 year experience on SUN system is a must.
• Monitoring the compliance of Finance system
• Working in multi-cultural environment
• Working in international organisations
• Implementing Finance and Admin system

Essential Knowledge
• Good knowledge of finance and accounting systems in the country
Good understanding of IFRS.
Essential Skills
• Financial Analysis & management
• Communication and interpersonal Skills
• Planning & Organizing
• Time Management
• Facilitation & Coordination
• Problem Solving
• Fluency in written and spoken English and national language
• MS Office

It is part of every staff member’s responsibility to contribute to AAI’s and the ActionAid AR mission and comply with its values, which are: Mutual respect, Equity and justice, Honesty and transparency, Solidarity with the poor, Courage of conviction, Independence, Humility.
With your CV, motivation cover letter should be sent to: [email protected] (only received CVs on this email will be considered) please clearly indicate which position you are applying for, you will not be considered without putting this title in the subject bar. We respect all candidates but we can only respond to shortlisted candidates.

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