مطلوب موظف/ة لوجستي ومشتريات واداري للعمل لدى منظمة دولية

PURPOSE OF POSITION:

Provide day-to-day support on a wide range of Corporate Services tasks. The individual will support Amman based projects funded by international donors.

AREAS OF RESPONSIBILITY:

Logistics and Procurement

• Responsible for Logistic and Procurement activities, including but not limited to:
  • Issuing RFQ, RFPs and other competitive tenders
  • Drafting contractual documents
  • Reviewing and providing guidance to project staff on Statement of Works**
• Ensure that procurement is carried out in a transparent manner and in compliance with ARK policies by staying informed of donor policies and procedures.
• Ensure accurate filing of procurement documentation.
• Track supplier payments and submit payment requests to Finance Department.
• Responsible for project and/or inventory in accordance with ARK asset management policies and procedures.

Office Administration

• Handle office administration related issues, including but not limited to supplies and stationery purchases, handling document archives, filing and facilities management.
• Relationship management with existing suppliers, including analysis on value for money.
• Support Senior Management Team with office registration related issues, such as license renewals and liaising with in-country legal councel.

Travel

• Administration of the company travel booking system for project travel.
• Out of hours support for emergency travel bookings.
• Training of new staff on travel system and company travel policy.
• Compiling travel supporting documents for financial reporting and audit purposes.
• Escalating and resolving issues with travel agent as required.

Requirements

• Prior experience in working in international development or donor funded projects.
• A minimum of 5 years of experience in a similar role in Corporate Services or project administration.
• Attention to detail, ability to work independently and with tight deadlines.
• Strong verbal and written English skills.
• Excellent knowledge of Microsoft Word, Excel and PowerPoint.