مطلوب موظف (ة) للعمل لدى منظمة دولية

Save the Children is the world’s leading independent organisation for children. We work in 120 countries. We save children’s lives; we fight for their rights; we help them fulfil their potential.

We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives.

We have over two million supporters worldwide and raised 1.9 billion dollars last year to reach more children than ever before, through programmes in health, nutrition, education, protection and child rights, also in times of humanitarian crises.

Following a major transition, our international programmes are now delivered through a merged operation with c15, 000 staff, managed through seven regional hubs and reporting to a relatively small, central office. We’re changing to become more efficient, more aligned, a better partner, a stronger advocate, a magnet for world-class people and relevant for the 21st century.

Save the Children is the world’s leading independent organisation for children. We work in 120 countries. We save children’s lives; we fight for their rights; we help them fulfil their potential.

We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives.

We have over two million supporters worldwide and raised 1.9 billion dollars last year to reach more children than ever before, through programmes in health, nutrition, education, protection and child rights, also in times of humanitarian crises.

Following a major transition, our international programmes are now delivered through a merged operation with c15, 000 staff, managed through seven regional hubs and reporting to a relatively small, central office. We’re changing to become more efficient, more aligned, a better partner, a stronger advocate, a magnet for world-class people and relevant for the 21st century.

TITLE: Supply Chain Officer – World Bank REAL project
TEAM/PROGRAMME: Yemen- but based in Regional Office

LOCATION: Amman, Jordan
GRADE: TBC

CONTRACT LENGTH: 12 months, fixed term

ROLE PURPOSE:
The Restoring Education and Learning (REAL) project is funded by World Bank and run in partnership with WFP and UNICEF. The project objective is to maintain access to basic education, improve conditions for learning and strengthen education sector capacity in selected districts in six governorates in Yemen. The project involves large scale procurement of printed learning materials, initiated from Jordan.
The Supply Chain Officer will support the Yemen Country Office and collaborate with Regional Supply Chain team to carry out World Bank Project procurement following Donor and SCI Procurement Guidelines and Processes, using standard tools and templates, and selecting suppliers according to pre-set criteria. All procurements must be carried in line with the procurement principles and following market assessments. The post-holder will liaise and coordinate with Freight Forwarders agents/ Suppliers/ 3PL and Yemen Country Office Supply Chain Team in order to determine the most efficient mode of forwarding commodities/goods to Yemen, identify and arrange the shipping documents to facilitate Customs Clearance process.

KEY AREAS OF ACCOUNTABILITY:

Realise the delivery of an optimised supply chain through:

• Support the Supply Chain Manager to develop a Project Procurement Plan for the goods to procure from the International Markets (i.e. identification key potential markets, preferred list of suppliers, mapping of import and export regulation for Jordan and Yemen.
• Carry out demand analyses and market assessments for the Project Procurement.
• To ensure Request for Quotation (RFQ)/ Invitation to Tender (ITT’s) are prepared with accurate information that can lead to accountable and fair competition among suppliers.
• Keep track all deadlines or closing date of quotation/tenders submissions and facilitate Comparative Bid Analysis (CBA) or tender meetings with prior notification delivered to committee members.
• Ensure CBAs and meeting minutes are written accurately and contain important information on how analysis of quotations was carried out and what reasons for selection of supplier.
• Draft the contract of purchase by paying attention to key clauses of the contract, context of contract, and value calculation to ensure its readiness for review and signing.
• Coordinate with suppliers, requester, warehouse staff, and logistics partnership to ensure receipt of supplies are arranged in advance and that necessary preparation is carry out for quantity and quality verifications.
• Keep track on deadline of delivery stipulated in each Contract/Purchase Order and that necessary reminder send out to suppliers if the deadline is approaching.
• Keep track on payment process and communicate as necessary with suppliers regarding payment progress.
• Support Supply Chain Manager to monitor the progress on procurement orders and act proactively to inform Supply Chain Manager any possible delays.
• Review newly submitted PRs to ensure information provided are correct and expected date of delivery can be met considering all workloads. Provide feedback to requesters on how to prepare PRs in correct ways or what changes need to be made.
• Communicate with requesters in case there are challenges in the execution of their PRs to ensure potential delay is communicated in advance and that the requesters are aware of the risks.
• Participate in the development of price list, supplier database, prequalified vendor list, and market survey activities.
• To update Procurement Tracker on monthly basis and share with the key findings/feedback with key program/ Country Office Supply Chain staff
• To follow Save the Children’s standard procurement practices and keeping records to fulfill audit trail standards.

Shipping/Logistics:

• Liaising with appropriate staff in the Country Office and Regional Procurement Unit for the shipment delivery by Land/Air/Sea, taking into consideration the type of commodity, quantity, port conditions, weather conditions, freight market conditions. Types of shipping documents and general programme needs.
• Monitor and track shipments from the point of dispatch until delivery to the desired port as per agreed upon freight order terms.
• Interpret and clarify commercial, and other donor rules, standards, and regulations related to international transport and shipping.
• Responsible for managing day-to-day operations related to prepare, load, dispatch, Customs, track Shipments in partnership with freight forwarder
• Follow up with Country Office logistics staff to ensure Goods Received Notes are signed against verified incoming supplies.

COMPETENCIES AND BEHAVIOURS (our Values in Practice)
Applying Technical and Professional Expertise (Accomplished)
Accountability
* Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
* Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition
* Sets ambitious and challenging goals for themselves, takes responsibility for their own personal development and encourages their team to do the same
* Widely shares their personal vision for Save the Children, engages and motivates others
* Future orientated thinks strategically and on a global scale
Collaboration
* Approachable, good listener, easy to talk to
* Builds and maintains effective relationships with colleagues, Members and external partners and supporters
* Values diversity and different people’s perspectives, able to work cross-culturally
Creativity
* Develops and encourages new and innovative solutions
* Cuts away bureaucracy and encourages an entrepreneurial approach
* Willing to take disciplined risks
Integrity
* Honest encourages openness and transparency, builds trust and confidence
* Displays consistent excellent judgment

QUALIFICATIONS AND EXPERIENCE:
Essential
* Bachelor Degree in Logistics, Supply Chain Management or similar level qualification or experience
* 1-2 years of experience in Procurement and international shipping
* Strong knowledge of general shipping practices and regulations, international import/export legislation, 2010 intercoms and customs regulations
* Strong understanding of logistics, commodity and supply chain management
* Computer literate (including working knowledge of MS Word, Excel) and competency in development of spreadsheets and databases
* Field level experience in managing complex supply chains for INGOs in international development and emergency programmes.
* Deep understanding and interpretation of Incoterms as well as their application
* Experience working with large institutional donors and knowledge of their rules and regulations in regards to logistics and procurement.
* Ability to synthesize and analyze information, and make clear, informed decisions
* Ability to build relationships quickly with a wide range of people, both internally and externally
* Excellent written and spoken communication and interpersonal skills
* Cross-cultural experience, understanding and sensitivity
* Fluency in written and spoken English (required), Arab is a distinct advantage
* Commitment to Save the Children values

Desirable
* Experience in remote management
* Experience in technical programme support in areas of Education supplies and printing material
* Ability and willingness to change work practices and hours in the event of major emergencies including travelling at short notice and for extended periods of time.

Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.

Please apply in English using your CV and covering letter as a single document, including your salary expectations for this role.