مطلوب موظف/ة اداري/ة للعمل لدى الأونروا

Vacancy Announcement

Administrative Officer B, Grade 13

HQ Amman

Vacancy Announcement Number 20-AR-AM-20

Deadline for Applications 5 August 2020

Type of Contract

Duration

Fixed-Term Appointment

3 years including 1 year probation period, with the

possibility of further extension, subject to the

availability of funds, satisfactory performance and

continuing need.

Department Planning

UNRWA is committed to achieving gender parity at all levels of staffing under the

current UN-wide gender agenda and strongly encourages applications from qualified

 women.

 UNRWA welcomes applications from qualified candidates with disabilities.

UNRWA, the largest United Nations operation in the Middle East with over 30,000 staff

working across five areas of operation, is looking for highly committed professionals wishing

to make a change.

UNRWA’s strategic objectives

The mission of UNRWA is to help Palestine refugees achieve their full potential in human

development under the difficult circumstances in which they live. In line with this mission, the

Agency works towards five strategic outcomes: (a) Palestine refugee rights under

international law are protected and promoted; (b) Palestine refugee health is protected and

disease burden is reduced; (c) school-age children complete quality, equitable and inclusive

basic education; (d) Palestine refugee capabilities are strengthened for increased livelihood

opportunities; and (e) Palestine refugees are able to meet their basic human needs of food,

shelter and environmental health. UNRWA is funded almost entirely by voluntary contributions

from UN member states, regional bodies, business foundations and individual contributions.

Do you want to make a lasting difference?

If you are looking for a rewarding opportunity to make a tangible difference for one of the

most vulnerable communities in the world, UNRWA would like to hear from you. In this role,

the incumbent will be responsible for Deputy Director of Planning.

The main responsibilities include:

 Providing support to the Department of Planning as relating to budget and financial issues;

coordinating with the Department of Finance to process expenditures; establishing/

maintaining an internal budget database and tracking all expenditure and budget balances

and providing a monthly status report to the Director and Deputy Director on expenditure

and balances; preparing and following up on payments in respect of special service

agreements, service contracts and temporary assistance requests;

 Organizing logistical and practical preparations in support of Department of Planning

workshops and meetings including requesting/ securing workshop/ meeting venue(s);

organizing participant transportation, accommodation and visas; preparing documents

(photocopying and printing of large documents), as required and organizing translation,

recording, refreshments, etc.;

 Providing support to Department of Planning staff members relating to travel and missions

including the development/ completion of travel requests, securing Travel Subsistence

Allowance (TSA) – ensuring that payments are ready prior to departure, obtaining security

clearances, organizing meetings and transport (UN cars, air tickets etc.), arranging visas

(including follow up with the travel and visa unit and ensuring that visas/ passports are

delivered/ sent to staff members in a timely manner), keeping track of visa expiry dates

and ensuring timely renewal and keeping track of leave balances;

 Providing general support to new and existing Department of Planning staff members,

support that includes following up on UNLP renewal and residency issues, arranging

UNRWA driving tests, providing liaison services in support of securing Jordanian driving

licenses and ensuring that desk space, telephone, email and internet access are available

two days prior to the arrival of new staff;

 Taking minutes of staff and other meetings, as required. Circulating draft meeting minutes

and following up with participants and ensuring accuracy of same. Assisting in the

preparation of reports to United Nations bodies, including the UN General Assembly and

key donors;

 Developing/ maintaining and managing a Department of Planning hardcopy and/or

electronic filing system and maintaining/ updating the department’s shared drive and

group calendar in Outlook. Managing the meeting schedules of staff members;

 Assisting in the preparation of yearly work plans and budgets, (coordinating the

consolidation of a joint work plan and budget);

 Ensuring that stationary, printer and other office supplies are available, and that office

equipment is maintained in good working order.

To qualify for this position, you will need:

Education A university degree from an accredited educational institution in business

administration, public administration or a related discipline, or

Office business training is highly desirable.