مطلوب منسق/ة مالي/ة للعمل لدى منظمة دولية

Terms of Reference (TOR)

Position: Partnership Finance Coordinator

Location: Amman, Jordan with frequent travel to Syria

Duration: 1 year

Reports: Partnership Senior Coordinator and technical line to WoS Finance Manager

About RI: Relief International is a leading nonprofit organization working in roughly 20 countries to relieve poverty, ensure well-being and advance dignity. We specialize in fragile settings, responding to natural disasters, humanitarian crises and chronic poverty. Relief International combines humanitarian and development approaches to provide immediate services while laying the groundwork for long-term impact. Our signature approach — which we call the RI Way—emphasizes local participation, an integration of services, strategic partnerships and a focus on civic skills. In this way, we empower communities to find, design and implement the solutions that work best for them.

Position Summary:

POSITION SUMMARY:

Under the direct supervision of the partnership unit senior coordinator and Technical supervision of WoS Finance Manager, the Partnership Finance Coordinator (PFC) will lead the financial management function of sub-awardees under OFDA protection grant. PFC position will be responsible for the oversight of partners’ financial obligations, closure of monthly books, partners compliance visits, verification and processing monthly deliverable partners payments, ensuring donor and RI financial management SoPs are in practice are compliant, ensuring efficient and proper control of USAID/OFDA finance, compliance, reporting standards, providing support to partner organizations in building their capacity to manage funds effectively and necessary support to sub-award management team to ensure compliance with RI policies and donor regulations.

This position will have dual reporting and requires external liaison with partner organizations and when needed with donor, RI regional, GSO and WoS finance office related to project finance tasks. Below are the essential list of responsibilities however this is not an exhaustive list and Terms of reference for this position is subject to review based on the project needs.

ESSENTIAL RESPONSIBILITIES AND DUTIES:

· Ensure partners’ monthly payments should be booked in NetSuite accounting software and proper back up documentation to be uploaded in the system and financial books are closed by 7^th of each month.

· Accrue partners payments in NetSuite and upon submission of deliverable reports monthly liquidation of advance payments.

· Ensure proper review of financial documentation took place before releasing monthly advances to partners.

· Maintain financial reporting and payment disbursement tracker for partners.

· Implement procedures and templates to be used for formulating monthly finance reports for partners and ensures compliance with RI financial management SoPs and donor regulations.

· Coordinate with partner organizations to collect monthly financial reports along with supporting documentations as required in signed sub-award.

· Effective financial management of partners, coordinate and arrange monthly deliverable payments between cash delivery agent, partners through partnership senior coordinator.

· Produce monthly/quarterly project projections for WoS finance manager and GSO respectively to arrange project funds.

· Work closely with sub-award management team and partnership unit senior coordinator to ensure proper spending of project as well as partners’ financial progress is on track.

· Work closely with sub-award management team for reviewing partners’ monthly projections and spending, identify needs of budget realignment if applicable.

· Plays key role in sub-award revision to ensure budget realignment rules of donor and RI being respected and followed.

· In coordination with WoS Protection Program manager collect monthly spending info from field and compile BVA for the WoS protection Manager review.

· Coordinate and support project internal, external and donor audits.

· Conduct educational and training workshops for partners, project technical team to ensure they understand agreement compliance, RI finance templates, financial reporting needs and proper interpretation of budget vs actual information.

· Ensure day to day mentorship to partner organization’s finance focal points and identify gaps and needs of capacity building and system improvements with respect to financial management of donor funds.

· Work closely with Syria based Finance manager when needed to gather projections and spending of projects linked with hub level expenses.

· Sign off PRs, RRF, payment vouchers, and other financial documents to release payments.

· Draft relevant financial management SoPs for partners and RI to ensure smooth and compliant atmosphere within project.

· Facilitate sub-awards close-out, helping partnership team to ensure all tasks are completed as per the close-out checklist and that all required close-out documentations are kept on file for audits.

· Work with program team and budget holders to monitor spending and develop budget realignments when needed for review of Program director and WoS finance manager.

· Financial analysis skills to perform award monitoring processes, highlight financial issues to Overseers and Budget Holders and perform further analysis to resolve issues identified and report to senior management team.

· Ensure project is ever ready for any types of audits and donor compliance visits.

· Ensure meeting finance related deadlines, closure of monthly finance books, updating advances tracker and reconciling bank and cash books.

· Finance focal point of RI protection grant.

· Prepare monthly staff payroll if applicable.

· Coordinate regularly WoS finance team and keep WoS finance manager informed regarding any critical subject related to project finances.

· Provide budget codes to the team and ensure compliance with approved authority matrix.

REQUIRED QUALIFICATION, SKILLS AND EXPERIENCES:

· Bachelor’s degree in finance, accounting, economics and business administration. Candidate with master’s degree or professional degrees (CA, CIMA, ACCA and CPA) will be given preference.

· At least 4-7 years of experience in similar role as finance, partnership coordinator with INGOs, DFID, OFDA and USAID funded projects. However, candidate with past experience of working with OFDA/USAID funded projects with proven management skills will be given preference.

· Strong knowledge USG donor rules and regulations, OFDA/USAID cost principles and eligibility and disallowed costs standards. Also, good understanding of OFDA reporting requirements and past experience of managing partnership grants portfolios.

· Excellent MS excel skills required that should fulfil the requirements of producing financial analysis, master budget and master cost allocation sheets.

· Excellent financial planning, management and coordination skills, with the ability to organize a demanding workload comprised of diverse and challenging tasks and responsibilities.

· Proven track record of active contribution to a senior management team, and providing strategic support across multiple sectors and/or regions linked with finance related responsibilities.

· Extensive experience with INGOs with increasing responsibilities including a proven experience of establishing and running the grants/partnership projects will be considered an asset.

· Experience working in Syria related missions and good understanding of Syria situation will be considered an asset.

· Very strong capacity for attention to detail, problem solving, and analysis of trends.

· Computer literate (i.e. WORD, advanced Excel, Outlook, Internet Explorer, financial systems).

· Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure

· Strong communication (written and spoken), and interpersonal skills in English, with experience of working with multicultural teams.

RI Values:

We uphold the Humanitarian Principles: humanity, neutrality, impartiality, and operational independence. We affirmatively engage the most vulnerable communities. We value:

ü Inclusiveness

ü Transparency and Accountability

ü Agility and Innovation

ü Collaboration

ü Sustainability

Professional Standards

All Relief International members (staff, volunteers and interns) are committed to the RI policies such as, RI Code of Conduct, Child Protection Policy, Reporting Conflict of Interest, Reporting Misconduct, Reporting Sexual Exploitation and Abuse. All new comers are expected to adhere to all these policies.

Disclaimer Clause

This job description is not an exhaustive list of the skills, effort, duties and responsibilities associated with position.