MEDA invites applications for the post of Finance Assistant for the Jordan Valley Linksproject in Amman, Jordan. MEDA is a non-governmental, not-for-profit organization registered in Canada and the United States. It was founded in 1953 by a small group of business people who saw the need to invest with, and provide support to entrepreneurs and communities to help them take advantage of economic opportunities. MEDA’s work is founded on respectful interaction with communities, supporting women and youth to rise above the social and cultural barriers that stand in the way of success and improved livelihoods. To learn more about MEDA and our work, please visit www.meda.org.

The Finance Assistant is responsible for supporting the financial operations of MEDA Jordan office, to ensure that all financial activities are performed according to MEDA and donor policies and procedures. The Assistant is also responsible to facilitate grants and sub-grants, financial monitoring to Partners and Grantee. S/he will monitor Grant compliances, provide support to the partner as needed, ensure that all grants documentation and financial records are accurate.

Key Responsibilities

Finance & Accounting

• Handle all aspects of day to day accounting operations and petty cash;
• Receive invoices, receipts and financial reports from suppliers, partners and grantees and ensure their coherence, conformity and adherence to the required specifications and/or signed agreements,
• Support in processing of payments to suppliers, partners and others in a timely fashion (through direct payment/operational advances/banks transfers/cheques) after obtaining the needed approvals;
• Under the guidance of Finance Manager/Finance Officer, maintain the accounting books (for operational advances, salaries or advances to suppliers, receivables and payables, and ensure that the advances are paid back within the given timeframes with validation and justification;
• Maintain an accounts ledger for each account and record incomings and outgoings on a daily basis;
• In consultation with Finance Manager/Finance Officer, verify completeness and accuracy of all accounting documents;
• Obtain monthly bank statement in the first week of each month for all bank accounts, and reconciling the bank statements;

Accounting System

• Record all financial transactions in Sage accounting System and in accounting vouchers (physical copies) under the guidance of Finance Manager.
• Financial & Grants Policies & Procedures
• Ensure all financial transaction are complied with MEDA procedures and guidelines and are properly documented and stored (physical and electronic copy).
• Ensure internal control procedures are followed for all cash disbursements, exchange, receipts and transfer.
• Ensure the adherence to the Jordanian laws, including financial reporting, tax, labor and proper registration with all relevant authorities as required

Key Facilitating Partners (KFPs), Grants and sub-grants

• Ensure that partners and grantees are following all the provisions that are stated in contracts signed with MEDA.
• Review the partners’ record keeping processes regularly to ensure that all expenses claimed to the project are accurately documented according to the financial policies of MEDA and the donor;Matching Grants & Innovation Fund
• Support administration of grant fund disbursements, and requesting/monitoring financial reports from grant recipients
• Utilize internal systems (CRM) to support the project to manage and process applications and communications to grant recipients
• Monitor grant disbursement versus committed funds
• Remind

Reporting

• Collate quarterly financial reports of the three grant mechanisms and submit to Finance Manager for consolidation and onward submission to MEDA HQ;
• Performing other duties as required by the direct supervisor, Country Project Director and the MEDA HQ.

Essential Position Requirements

• Bachelor’s degree in Finance, Accounting or other relevant field
• Minimum of 1-2 years’ experience in accounting, finance and sub-grant management with international organizations;
• Good grants management, financial and audit experience;
• Knowledge of major donors’ regulations including Global Affairs Canada, systems and procedures is a plus;
• Knowledge of financial systems software, computer skills in Excel, Word, etc.;
• Fluency in English and Arabic is required; and
• Applicants must be a Jordanian Nationals.