Administration Assistant | Qatar Airways | Amman
Qatar Airways
Welcome to a world where ambitions fly high.
From experienced pilots to dynamic professionals embarking on new careers, Qatar Airways is searching for talented individuals to join our award-winning team.
We take pride in our people—a dynamic and culturally diverse workforce is essential to why we are one of the finest and fastest growing airlines in the world.
We offer competitive compensation and benefit packages.
You will provide full administrative support with a range of services to the department including exposure to secretarial/administration tasks and HR. You will perform all administrative activities to ensure all requests are dealt with in a timely manner and to ensure a smooth running of the busy office.
Role Accountabilities:
- Provide various administration and secretarial support for the smooth functioning on a daily basis for the outstation departments ie: commercial and ground service.
- Handling of confidential and sensitive issues involving inter-departmental relations and communication between regional and head office.
- HR functions ie: process paperwork and training introduction packs for new starters and leavers preparing and co-ordinating HR documentation required for head office ( annual leave/sickness absence/business cases/ hotel bookings); Co-coordinating training requests and travel arrangements when required.
- Coordinate internal and external communications, promoting high standards of corporate values throughout.
- Manage invoices and execute the PO process, ensuring compliance with internal policies.
- Prepare charts and compile reports as needed and ensure that all files are complete and properly maintained.
- Ensuring compliance at all stations to all relevant safety, security, quality and environmental management policies, procedures and controls across the operation to guarantee employee safety, security, legislative compliance.
- Full accountability for health and safety and first point of contact for all ad-hoc admin requests.
You will have at least three years administrative experience in office environment as well as the following:
- Strong administrative/business administration skills
- Previous experience of working with databases
- Excellent attention to detail and superb communication skills
- Resilient, able to work on own initiative
- Previous experience of working in a fast paced and demanding environment
- Excellent Microsoft Office skills – Word, Powepoint, Excel.
- Good stakeholder management skills with the ability to build strong working relationships
- Strong team player with flexibility to help out where needed
- Procurement knowledge will be an added advantage
- Strong customer focus
1. Resume / CV
2. Copy of Passport
3. Copy of Highest Educational Certificate