مطلوب مساعدين من كلا الجنسين للعمل لدى منظمة دولية

The Organization*

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries

The Opportunity:

Reporting to the Senior Operations Coordinator. Operations Assistant is entitled to support the Operations and Human Resources Department in validating the timeliness and quality of Operations processes in Plan Jordan.

Purpose:

To support the Senior operation coordinator in managing the administration processes and policies within Plan Jordan to ensure that the needed administration services are in place in line with Plan Policies and Guidelines

Dimensions of Role:

The Operation Assistant will be responsible for supporting and following on Administration policies, goals, objectives and guidelines and for the supply chain planning and implementation. Specifically s/he will support the Senior Operation Coordinator in leading the an effective administration, procurement & logistics plan, supervise and/or implement the necessary administration, procurement & Logistics processes to ensure the purchase and delivery of supplies and capital equipment in line with the approved response budget. Job responsibilities are very broad and may include anything needed to set up and maintain program operations and frequently involve work with other agencies to accomplish this objective.

Typical Responsibilities – Key End Results of Position:

Administration Strategy:

• Support and follow on Administration policies, goals, objectives and guidelines to ensure quality standards of service delivery in line with country needs and plans.

  Logistics Control

• Support in reviewing all logistics and offers that it is done according to the set guidelines

  Plan Assets:

• Review and follow up on Plan assets processes to ensure that it is done and documented according to the set guidelines
  Procurement
• Support in the procurement processes to ensure that it is done according to the set guidelines

Management and Implementation:

• Support in preparing procurement & logistics plans with programs teams
• Support to identify requirements and establish and maintain all procurement & logistics infrastructures for administration and operations.

Procurement

• Support in ensuring all approved purchase requisitions are processed and recommend the most appropriate method of procurement
• Support in developing detailed tender specifications and performance standards to facilitate procurement of capital equipment, goods and services in strict compliance with the PLAN’s approved policy as well as the relevant donor requirements
• Support in Organizing procurement selection meetings to consider tender applications against approved technical specifications and with due regard to market price, cost, quality and speed of delivery as well as economy of operations.
• Support in Preparing purchase orders, obtaining authorized signatures and forwarding procurement documents to the Finance Department for payment processing.

Human Resources and Administration

• Work closely with Senior Operation Coordinator and Human Resources Coordinator: to identify personnel requirements and develop labor plan with details of labor requirements and work schedules; prepare job descriptions and management structure including all skilled and unskilled jobs; establish pay rates for all staff and preparation/ execution of regular payroll; and oversee recruitment, training and supervision of staff if needed.

Communications and Working Relationships:

• Internal:

  All departments within Plan Jordan.

• External:

  Suppliers, Service providers.

  *Knowledge, Skills, Behaviours, and Experience Required to Achieve Role’s Objectives:*

  Minimum Qualifications:

• University in any discipline field preferable accounting or business sector.

  Minimum Experience:

• 2-3 years of experience in lead administrative/logistics /procurement preferably in INGO sector.
  Job Skills:
• Communication abilities
• Negotiation abilities
• English Language
• Computer Skills
• Team work
• Problem solving

  *Physical Environment and Demands:*

• Typical office environment

Behaviors – Plan International’s Values in Practice

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organization for all children, girls & young people.

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximize long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well.