مطلوب مدير/ة لوجستي للعمل لدى منظمة هاندي كاب الدولية

VACANCY ANNOUNCEMENT

Logistics Department Manager / National

THE ORGANIZATION:

Outraged by the injustice faced by people with disabilities and vulnerable populations, we aspire to a world of solidarity and inclusion, enriched by our differences, where everyone can live in dignity.

Handicap International is changing his name and becomes « Humanity & Inclusion ». HI – Humanity & Inclusion is an independent and impartial aid and development organisation with no religious or political affiliations operating in situations of poverty and exclusion, conflict and disaster. We work alongside people with disabilities and vulnerable people to help meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights.

For further information about the association: www.hi.org

OBJECTIVE OF THE POSITION:

To manage the Mission’s logistics in compliance with Handicap International’s internal framework and institutional donor regulations so as to ensure on-going logistical support for the activities developed.

REPONSIBILITIES:

Responsibility 1: Steer the mission’s logistics management

Objective: To ensure the application of logistics procedures in compliance with the legal framework and internal and donor regulations

Benchmarks: Last update of Logistics procedures, Improved internal control, Logistics reports prepared on time

Activities:

• Update and apply logistics procedures for the supply chain (purchase, stock, transport), equipment, vehicle fleets, power supply and telecommunications, in compliance with the legal framework and internal and donor regulations

• Set up monitoring tables to improve regular data follow up

• Set up indicators and internal controls for the implementation of logistics procedures

• Train mission teams on HI and donor logistics procedures in compliance with the legal framework

• Support project teams in the training and monitoring of partners with regard to the implementation of logistics procedures

• Ensure checks are conducted on partners’ logistics processes

• Ensure the filing and archiving of logistics documents.

Responsibility 2: Supervise supply chain management

Objective: To cover the programme’s needs in materials, equipment and services

Benchmarks: compliance with supply management procedures; supply security ,project team satisfaction with the supply chain management, Nb of documents missing in purchase files

Activities:

• Coordinate the drafting of a supply plan per project

• In liaison with the HOM, define (adapted procedure) and supervise the programme’s supply procedures in compliance with internal and donor regulations and legal requirements

• Oversee the transport of merchandise and manage customs clearance procedures

• Organize national calls for tender

• Updating the suppliers data base and purchase price list

• Supervise the monitoring of Purchase and Service Requests and check purchase files

• Supervise the reception of merchandise and the delivery of material to requesting parties

• Check and follow up Logistics service contracts and manage archive

Responsibility 3: Supervise the management and use of the vehicle fleet and other means of transport in compliance with internal regulations and the security plan

Objective: To provide safe and appropriate means of transport for the smooth running of activities

Benchmarks: Suitability of means of transport with regard to the programme’s context; monitoring of a vehicle fuel consumption table; existence of vehicle management procedures; quality of vehicle maintenance, utilisation rate and compliance with the user schedule; user satisfaction

Activities

• In liaison with the HOM, define, organise/ensure the organisation of the programme’s transport needs

• Define the management and user rules for vehicles and other means of transport in compliance with local legislation, the highway code, the programme’s security rules and HI’s regulations

• Undertake the following tasks and record them in the vehicle monitoring chart (VMC):

• Optimal vehicle maintenance

• Monitoring and checking vehicle use and consumption

• Managing the vehicles’ fuel supply

• Following up on road accidents

• Ensuring the supply of fuel for the vehicles

• Ensure the programme’s vehicles are correctly insured

• Ensure the filing and archiving of files, contracts and documentation associated with vehicles and transport

Responsibility 4: Supervise stock and equipment management

Objective: To introduce and monitor adequate means for the smooth running of the programme

Benchmarks: Existence of an equipment management procedure; IT equipment and applications that meet the programme’s needs; data security (back up); Nb of equipment not labelled

Activities:

• Validate the choice of adapted materials in compliance with procurement procedures

• Assist with the definition of equipment and stock management procedures and put them in place

• Set up and monitor Equipment Monitoring Charts(EMC); ensure the reliability of the data they contain and the filing and archiving of documents pertaining to them

• Liaise with the Programme Accounts Unit on the localisation of fixed assets and their monitoring in the EMC

• Monitor entries and withdrawals for each equipment group

• Undertake regular physical inventories and send them to regional office in compliance with deadlines

• Supervise the monthly inventory of stock and ensure that stock reports are sent on time

• Ensure the installation, maintenance, monitoring and traceability of equipment (computer, power-supply, communication, etc.)

• Check the IT Charter is properly applied and monitor email and internet access

• Train programme staff on how to handle equipment and draft procedures for use

• Assist with drafting donors’ financial reports, funding proposals and budgets/budget revisions for aspects concerning equipment management

Responsibility 5: Supervise the management of general services ( offices and storage facilities)

Objective: To provide the teams with suitable living premises and to avoid risk

Benchmarks: Security of the premises; suitability of the choice of premises and the quality of their management, level of staff satisfaction

Activities:

• Identify and anticipate programme needs for premises

• Define the criteria for choosing and selecting premises

• Manage the fitting out, upkeep and maintenance of premises

• Analyse insurance coverage options and contact insurance companies

• Monitor the premises’ utility contract costs (water, electricity, etc.)

• Ensure the premises are secure (locking systems, watchmen, first aid kits, extinguishers)

• Manage the logistical organisation of project seminars and training

Responsibility 6: Manage the mission Logistics team

Objective: Develop the team’s autonomy and performance

Benchmark: direct reports’ satisfaction with management; quality of the assessments carried out;

Activities:

• Supervise and lead the mission administrative team, set objectives and assess direct reports

• Train his/her team

• Set up communication and coordination mechanisms for his/her team

• Manage contractual monitoring (leave, end of trial periods, etc.) of the staff he/she line-manages

• Oversee the team’s career development: define training needs and provide guidance on professional development

PROFESSIONAL STANDARDS:

• Degree in logistics or business management
• Minimum 2year experience as logistics Manager
• Previous work experience with I/NGO
• Proven experience in team management and structuring
• Knowledge and experience of international donors procedures
• Demonstrated ability and motivation to build capacity and/or train others

• Good level of technical skills in mechanics / IT / Communications / construction or other desired

Initial contract will be for a period of one year renewable and the position is based in Amman

Handicap International is an equal opportunity employer and particularly welcomes applications from persons with disabilities

Basic salary range for the position **: From 1520 JOD to 2245 JOD based on experience**