مطلوب رئيس/ة قسم اللوجستي للعمل لدى منظمة دولية

Action Against Hunger is an international non-governmental organization working in more than 40 countries in the fields of nutrition, food security and livelihoods, water sanitation and hygiene, and care practices. ACF is looking for its program in Jordan for Head of Logistics Department

Work place: Amman, JORDAN

Monthly Basic Salary Range:** 2919 JOD

Specific Objectives:

Secure sound logistical performance and coordination at mission level in order to provide programs with optimum support

Main Objectives

Mission 1 : Contribute to the definition of mission strategy

• developing a logistics strategy for the mission
• making logistics data available to other departments to facilitate the establishment of the country strategy
• producing high quality and timely logistics contributions to “proposals” and reports for funding bodies

· Contributing a logistics perspective to coordination discussions

· Advising other departments on their logistics requirements

· Ensuring that logistical needs and constraints are taken into account in the preparation of projects

· Collecting data and preparing the logistics sections of “proposals” and reports to funding bodies,contributing to the financing plan

· Checking that his/her contribution to “proposals” and reports is consistent with the rest of these documents

· Representing the mission to outside bodies in logistical matters and developing a network for the exchange of information and good practice

Mission 2 : Coordinate logistics for the ACF Jordan country office (JO/KRG)

• implementing ACF logistics regulations throughout the mission and ensuring compliance with them
• the quality of the logistics service provided throughout the mission
• leading and optimising logistical activities at mission level
• ensuring that logistical commitments made to funding agencies are respected
• producing timely and high quality logistics reporting for the mission
• anticipating and flagging up logistics-related risks
• Ensuring adequate delegation of responsibilities in the department to ensure a balance between risk management and effective and timely support to programs

· Laying down logistical standards across the mission, in accordance with ACF guidelines

· Providing leadership and optimising the organisation of logistics at mission level

· Devising a technical and geographical strategy for supplies (local/international purchases, stock and transport)

· Supervising the implementation of a supplies strategy and sanctioning its stages according to ACF procedures (validating procurement requests, including rental contracts)

· Supervising the management of equipment : allocation, transfer between bases, amortisation

· Controlling the mission logistics budget

· Consolidating, monitoring and analysing logistical data submitted by bases

· Ensuring the sound conduct of audits and pre-audits

· Ensuring the implementation of an archiving system conforming to ACF logistics guidelines

· Maintaining a network with local input, exchanging good practice

· Representing ACF at the logistics Cluster, coordinating ACF activity with that of other parties involved in concerted initiatives

Mission 3 : Collaborate with headquarters in the management of international transport

• working with headquarters on the definition of incoterms
• selection of freight agent and contract management
• reception of merchandise and customs clearance

· Forwarding to headquarters the data needed to draft a contract with the carrier

· Negotiation of terms and conditions with the freight agent

· Supervising the forwarding of customs clearance information to the freight agent

· Checking the speed and the quality of deliveries

Mission 4 : Put in place a security policy for the mission

• ensuring that local security plans are appropriate and up to date
• designing the national security plan and submitting it to the Country Director
• informing and training the teams about security and the related resources
• implementation of security guidelines on the mission and control of their application

· Maintenance of an effective network, with local input, on contextual and security matters, collection and analysis of information at national level and drawing on these sources to make recommendations for the Country Director’s risk and context analysis

· Assist bases to complete and put into perspective their own analyses, by adding his/her own information

· Establishing and updating the national security plan in consultation with the teams and submitting this to the Country Director for ratification

· Provide security advise and support to regional staff present in country

· Approving local security plans, and monitoring them to ensure that they are appropriate and up to date

· Briefing and training the teams in security matters

· Monitoring the strict application of security procedures and guidelines, issuing reminders and informing the Country Director where necessary

· Playing an active part in security audits and implementing their recommendations

· Producing incident reports and participating in the management of incidents under the supervision of the Country Director

Mission 5 : Promote and ensure collaboration and coordination in logistics with the mission’s partners

• participating in the process of selecting partners and validating the risk analysis in logistical matters submitted by the bases
• defining with partners the modes of logistics management in the framework of joint projects
• validating the logistical aspects of partnership conventions and agreements
• taking full advantage at mission level of all innovative logistics management practices in the framework of partnerships

Mission 6 : Prevent and manage fraud and corruption

• identifying the risks of fraud and corruption in his/her field of competence and putting in place preventative and monitoring mechanisms
• making his/her team aware of the risks of fraud and corruption
• alerting the Country Director to cases of fraud and corruption and undertaking corrective action
• putting in place and monitoring recommendations arising from the day-to-day control and audits

Mission 7 : Manage the Logistics team in capital and be support/technical Manager for Logistics Manager in the bases

• the day-to-day management of his/her team (guidance, follow-up, motivation…)
• evaluating the performance and developing the skills of his/her team members
• management of the teams for which s/he is support/technical Manager

· Definition of the Human Resources needs of his/her area of activity and production of an organisation chart of the team

· Taking part in the recruitment of his/her teams

· Organising and leading team meetings

· Developing and monitoring individual action plans for team members

· Managing planning activities, the sharing and coordination of tasks

· Carrying out individual evaluation interviews with his/her team members

· Providing technical support to the teams

· Identifying the training needs of team members

· Devising, organising and leading training sessions

· Managing difficulties in the team

Mission 8: Fulfil general responsibilities and contribute to broader Action Against Hunger Jordan operational quality and consistency

• Maintain the confidentiality of all sensitive information at all times
• Perform other job related tasks as requested by the supervisor
• Commit to and comply with the organisation’s gender, age, and diversity principles and policies (working with people, communication)
• Support on the implementation and the promotion of gender, age and diversity principles through daily activities and / or through the management of teams (managing performance and development)
• Commit to comply to the organization principles, values, procedures and policies.

CANDIDATE PROFILE

a. Technical Recruitment Criteria:

• Strong people management skills
• Strong understanding of risk management in logistics, in particular related to procurement fraud
• Ability to work effectively across teams, strong communication skills
• Strategic thinker with a strong drive for efficiency in service delivery
• Understanding of donor regulations and organisational procedures in NGO procurement

b. HR Recruitment Criteria:

• Education:
• At least a Bachelor’s degree in a relevant field
• Applied training courses relevant to NGO logistics/procurement
• Professional experience:
• At least 6 years’ experience in overseeing procurement for humanitarian operations
• At least 3 years’ experience in managing logistics / procurement teams.
• Demonstrated experience in managing complex procurement of services and infrastructure contracting, including framework agreements
• Demonstrated experience in fleet and premises management.
• Experience as a security focal point is desirable
• Language + level:
• Excellent written and verbal command of both English and Arabic is a requirement.