Actionaid Arab Region is looking for a Receptionist & Admin Intern to perform various administrative tasks and support our the Admin department’s daily activities.

Receptionist & Admin Intern responsible for timely and efficient admin and logistic issues of ARI office and offices in the field. The role involves managing office petty cash, office daily procurement needs as well as to drivers’ schedules and other office logistical support.

About ActionAid Arab Region

At ActionAid Arab Region we work with grass root organizations and civil society actors that have a strong focus on youth and women in local governance. ActionAid Arab Region Initiative (ARI) knows that to create lasting change, the root causes of poverty and injustice must be addressed and that affected communities must become the drivers of the change they want to see. Read more at http://actionaid.org/arab-region/arab-region-initiativeThe Learning, responsibilities and tasks

Tasks & Responsibilities:**

• Receives visitors
• Receive service requests from AAAR staff
• Contact service providers for offers based on request
• Prepares payment requests on receiving invoice from suppliers
• Hotel reservations
• Arranges Visitor Airport Transfers
• Management of petty cash
• Posting consultancy adverts online

  Professional Qualifications:

• BSc in Management/Administration or similar field
• Interest in the humanitarian sector.
• Experience as a Staff Assistant or Receptionist
• Familiarity with HRIS, and resume databases
• Knowledge of MS Word, Outlook and Excel; PowerPoint, and e-mails
• Good understanding of full-cycle recruiting
• Basic knowledge of labour legislation

  **
  Personal Qualifications:**

• Very good communication skills;
• Very good organizational skills, with the ability to meet deadlines and work under pressure;
• Dynamic, fast learner and proactive team player;
• Interest in the humanitarian sector.
• Fluent in English (French desirable);
• Knowledge of MS Word, Outlook and Excel;
• Strong attention to detail, rigor;
• Very good organizational skills, with the ability to meet deadlines and work under pressure;
• Dynamic, fast learner and proactive team player;
• Personable, able to comfortably and pleasantly deal with a variety of people
• Problem solving capabilities necessary to accomplish the duties and tasks of the position
• Ability to correctly make decisions involving client issues/ problems including when to escalate
• Exceptional written and oral communication skills
• Excellent organizational and planning skills
• Ability to effectively learn and acquire new knowledge and skills.
• Ability to share knowledge and work in a strong team oriented environment.
• Detail oriented
• Organizational skills

  Terms and conditions:

  Contract period: 4 months

  The internship is paid.