الرئيسية / الوظائف / الاردن / مطلوب Project Assistant

مطلوب Project Assistant

Project Assistant

Closing date: 22 Mar 2018
Job title

Project Assistant

Job Level

Division / department

Gender Unit / Programs and Gender Department

Location

Amman – Jordan

Reporting lines

The Project Assistant reports to the Gender Project Manager.

Supervise :

None

JOB PURPOSE:

Facilitate the implementation of the project’s action plan through coordination with associated ARDD teams, district and provincial Government agencies and people in target areas

KEY RESPONSIBILITIES AND DUTIES

Undertake standard project administrative activities and procedures including:

· Gather and analyse the data and identify potential project related problems and report to the Line Manager.

· Facilitate the community need assessment and priority setting

· Promote participation of community stakeholders and gender equality

· Provide assistance to the Project Managers to prepare the project’s plan and reports

· Meet on a regular basis to provide project updates and share relevant information.

· Visit organizations and conduct mission to field as necessary in consultation with Project Manager.

· Provide administrative and logistic support to the Project Office.

· Assist with special projects and reports as needed.

· Establish and maintain the project’s information management system.

· Provide logistical support for all project training courses, seminars and workshops.

· Receive screen, log and route correspondence, attach necessary background information and maintain follow-up system for action and deadlines.

· Prepare tracking documents for meetings, and update tracking tools regularly.

· Coordinate arrangements for state-wide training – schedule trainers, locations, food, etc.

· Assist in arranging programs for in-coming and outgoing official missions; make appointments with project stakeholders, including logistical arrangements and secretarial assistance.

· Follow up with the implementing partners and sub-contractors for progress report, submission of reports and recent data on target group and other information material.

· Prepare tracking documents for meetings, and update tracking tools regularly.

· Coordinate arrangements for state-wide training – schedule trainers, locations, food, etc.

· Assist in arranging programs for in-coming and outgoing official missions; make appointments with project stakeholders, including logistical

· Collect data from the implementing agencies and obtain information materials, publications, newsletters, etc.

· Make sure all budget activity is documented and accounted for Networking and representation.

· Establish and maintain relationships with likeminded outside agencies

· Review data and information generated by the Projects’ implementing agencies and prepare information materials for briefing and review sessions.

· Performs other related duties as assigned by the Direct Manager.

DIMENSIONS:

· Work directly with beneficiaries (specifically Community Facilitators) to build capacity, conduct advocacy, and implement community activities.

· Work with the Capacity-building unit to develop and execute trainings for both beneficiaries and staff.

· Work with media unit to conduct the advocacy section of the project and maintain its presence online.

· In some cases coordinate outside media partners to widen advocacy impact and audience.

· Partnership organizations to coordinate the implementation of the project.

QUALIFICATIONS

· Bachelor degree in Human rights, business administration, MIS, or any related field.

· 1 – 3 years of experience with international/local organizations in implementing development projects, including experience in research.

· Implementing development projects, including experience in research.

· Strong interpersonal skills and the ability to work with people from various cultural and social backgrounds.

· Good liaison skills especially to local government and stakeholders.

· Ability to work and communicate effectively, both verbally and in writing.

· Commitment to ARDD overall aims and beliefs, including equal opportunities and gender equity in all aspects of ARDD’s work.

· Knowledge of governmental and political systems and women’s rights issues

· Communicates sensitively and effectively across different constituencies

· Willingness to work flexible hours and to travel frequently to the field/remote areas in the project sites

FUNCTIONAL SKILLS

· Computer skills (word processing, spreadsheets and presentation software, Excel, Power point, Internet )

· Knowledge of Project Assistant skills.

· Knowledge of Budget Management.

· Communication skills

· Networking

· Advocacy

· Fluent in Arabic and English and translation

· Writing, reporting, training, speaking, presenting, skills

HOW TO APPLY:
Interested and Qualified Candidate should apply to : Jobs@ardd-jo.org. Please mention the name of the position ( Project Assistant ) on the subject of the email.

Applications close 22 March 2018.

Please note: Due to the urgency to fill the post, recruitment will be done on the rolling basis and ARDD reserves the right to recruit before the deadline