Job Description and Requirements
STS is looking to hire a Logistics & Procurement Officer to join its Administration, Logistics and Procurement team.
Below please find the requirements for suitable candidates:
2 to 4 years of experience in logistics and procurement
Bachelor degree in industrial engineering, business administration or related field
Very good negotiation and communication skill
Very good command of English and Arabic
Preferably with a car as need to go outside the office
1. Procurement & Logistics
Obtain quotations to purchase equipment and products.
Evaluate bids and negotiate prices, issue local purchase orders and ensure that the terms and conditions of international purchase orders are met.
Ensure that all delivery requirements, specifications and payment terms are met and that prices are the best possible deals and issue local purchase orders that specify all agreed upon terms and conditions
Track procurement and shipments and ensuring smooth running at all times.
Work closely with the Technical Support Managers in the Service unit and Sales staff to manage and implement Return of Merchandise Authorization agreements with the vendors.
Issue door to door Airway bills domestics and international.
2. Records Accuracy
Ensure that records and files of pending and current shipments are always up to date.
Create and maintain an organized and clear filing structure taking into account all existing and new clients, vendors, insurers and shippers
Ensure that all documents received are checked and signed by the division manager then filed into the correct and appropriate file to facilitate retrieval at a later date.
Issue purchase orders based on instructions from the direct manager and ensure that signed copies are sent to accounting and stores after being signed by the direct Manager.
3. Follow Up on Shipments
Follow ups with Customs brokers for clearance of Goods from Airport or any other Customs centers.
Releases stock and merchandise from Bonded warehouse.
Update information on all pending shipments.
Prioritize shipments to avoid any penalties that may arise due to delay of shipments.
Deal with any problems that may arise and refer to the direct Manager for any unresolved issues taking deadlines into account.
Insure that all Client exemption documents are present for clearance.
Insure his presence at Bonded at the time the goods arrive to be checked.
Apply for the reimbursement of customs deposits for legalized certificates of origins and invoices.
Release stock and merchandise from Bonded warehouse.
4. Insurance policies & Issuance & Follow up follow
Liaise and communicate with clearance agent and customs to ensure that stock is accounted for.
Claim damaged and/or stolen merchandise from the insurance company as per the terms and conditions of the insurance policy.
Constantly follow up on the claims until credit is reimbursed and negotiate reimbursement terms with the insurers on a case per case basis.
Identify the most suitable insurance policy required on a case per case basis and receive approval from direct manager.
Prepare insurance declaration terms and conditions and get approval from direct manager
Ensure that the declaration is sent and policy is received in a timely manner.
5. Vendor & Supplier Relationship
Constantly evaluate suppliers on both service and quality of goods.
Rank suppliers on important factors to facilitate the selection of the best possible supplier for each purchase.
Handle any issues that may arise related to late shipments directly with vendors or shipping company.
Contact vendors to get quotations and negotiate prices.