الرئيسية / الوظائف / مطلوب موظف (ه) للعمل في منظمة هاندي كاب الدولية

مطلوب موظف (ه) للعمل في منظمة هاندي كاب الدولية

مطلوب موظف (ه) للعمل في منظمة هاندي كاب الدولية

Supply Officer – 3 Months Contract

Supply Officer – 3 months Contract

THE ORGANIZATION:

Handicap International is changing his name and becomes « Humanity & Inclusion ». HI, Humanity & Inclusion, is an independent and impartial aid and development organisation with no religious or political affiliations operating in situations of poverty and exclusion, conflict and disaster. We work alongside people with disabilities and vulnerable people to help meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights.

HI has offices in 63 countries; for further information about the association: www.hi.org.

OBJECTIVE OF THE POSITION:

Mission: The Supply chain Officer is responsible of procurement, fleet management, and equipment management under Handicap International Logistics polices & procedures

Report to:

Line manager: Logistics Manager

Line manager+1: Regional Logistics Manager

Interacts with:

Internally (Functional links):

  • Livelihoods Project team,
  • MEAL team,
  • Logistics and Finance & HR teams

Responsibility 1: Procurement and supply chain Management (primary)

Activities:

  • Collaborate directly with internal clients (Projects teams and management) to ensure procurement needs, schedules and results required are understood and met in a timely manner.
  • Support projects staff in the development and review of specifications for required purchases.
  • Analyse and ensure local market surveys and keep a local suppliers database updated corresponding to the HI needs and criteria (quality, price, service, ethics etc.)
  • Source, select and negotiate for the best purchase packages available in terms of quality, price, terms, delivery, and service.
  • Implement procurement procedures for HI and organize different stages in the local purchasing of goods and services (market, surveys, ordering, monitoring, receipt, conformity checks etc)
  • Prepare and process purchase orders and documents in accordance with HI policies and procedures and ensure their follow-up and provide feedback to the applicant and inform the Logistics Manager in case of problem.
  • Monitor Purchase and service requests updating PSR monitoring chart
  • Ensure the adequate filling of purchases files: signatures, presence and validity of the documents
  • Maintain updated purchasing data and records and pricing in the system, including an effective filing system for all procurement documentation.
  • Follow up all the purchase files of our local partners in order to ensure that it respects HI’s procurement procedures. In case of any discrepancy, inform the Logistics Manager
  • Ensure payment to the suppliers in link with finance department according to the invoice brought by the purchaser and suppliers.
  • Ensure proper follow up of services contracts
  • Manage pre-qualification and selection process for bulk purchases.
  • Evaluate performance of all vendors to ensure utilization of only high quality and/or compliant vendors.

Responsibility 2: Fleet management. (PRIMARY)

Activities:

  • Define the weekly Mission’s travel requirements.
  • Ensure the respect of HI movement and transport management procedure.
  • Collect and ensure the reconciliation of all documents regarding fuel consumption (fuel voucher, logbook, petrol station detailed invoice…).
  • Prepare the Vehicle monitoring chart (VMC)
  • Ensure the adequate filling of all documents by the driver and Expats , specially the Log book.
  • Archiving of fleet files in a proper way.
  • Transfer relevant logistic information to the Logistic Manager.
  • Ensure technical support of the fleet.
  • Manage and follow up the transport service contracts.
  • Make sure all drivers know the roads, used secure roads and respect the security driving rules
  • Supervise the general maintenance of vehicles.
  • Ensure any required training for Drivers,
  • Report any incident to logistics manager.

Responsibility 3: Ensuring the correct management of equipment at office level (Secondary)

Activities:

  • Ensure that Equipment Management Policy is implemented, understood and respected.
  • Train/support (or supervise the training) users on how to properly use the equipment.
  • Ensure the installation, maintenance, monitoring and traceability of equipment (power-supply, communication etc).
  • Ensure that the documents related to equipment management are compliant with HI policy
  • Make sure that HI standard storage procedures are followed; ensure the quality procedures and control the stored goods.
  • Ensuring the physical management of stocks and storage facilities.
  • Ensuring the correct management of customs clearance procedures at Jordan Level.
  • Apply equipment management procedures and written certification of each withdrawal of equipment from stock.
  • Ensure the use of and accurate update of the Equipment Monitoring Chart (EMC) and the quality of the data it contains.

Responsibility 4: Organization of seminar and meeting (secondary)

Activities:

  • Organize travel, visa and accommodation arrangement according to the travel plan/form, organize the welcoming of staff/guest in Amman, manage the guesthouse room vacancies and follow up the maintenance when needed.
  • Organize with the project team seminars and workshop arrangements (set up of the meeting room, meals, office supplies) and ensure travel arrangement and accommodation for each attendant
  • Ensuring the rent of venue or hotel, purchase of flight ticket through the travel agency, and preparing the eventual purchase file

Responsibility 5: Organization of travel & Accommodation (secondary)

Activities:

  • Organize travel, accommodation arrangement according to the travel plan/form, organize the welcoming of staff/guest in Amman, manage the guesthouse room vacancies and follow up the maintenance when needed.
  • Book flights, transportation, Airport drop/pickups , accommodations and car rentals.
  • Update and send welcome welcome pack to any regional office visitors
  • Manage the guest house room vacancies.
  • Answer basic questions about travel policies and to advise of changes with travel conveyance or to confirm reservation.
  • File the travel forms and seminar forms.
  • Ensure payment to the suppliers in link with finance department according to the invoice brought by the suppliers.

Others:

  • Confidentiality is required in all these responsibilities.
  • Movements to the field are requested upon request

THE SUCCESSFUL CANDIDATE will have:

  • Bachelors degree in Logistics or any related field
  • 1- 2 years of experience
  • Previous experience in construction and Accessibility work.
  • Good technical skills in mechanics and/or IT
  • Fluent in English,
  • Good organizational skills, ability to work under pressure and juggle multiple priorities
  • Ability to work independently
  • Good oral, written communication skills
  • Skilled in Outlook (Office 365), SharePoint, Teams, Calendar, Microsoft Office including Excel, Word, Power Point
  • Excellent interpersonal skills, demonstrated ability to interact professionally with a culturally diverse staff, clients, and consultants
  • Excellent negotiation skills
  • Ability to work in a team-oriented environment while maintaining an individual workload
  • Ability to work independently, take initiative and ability to meet deadlines with attention to details and quality
  • Results seeker – meets deadlines, identifies actions, and achieves goals
  • Adaptor – stays calm under pressure and handles criticism well

PROFESSIONAL STANDARDS:

HI workers must adhere to the values and principles outlined in HI Code of conduct. In accordance with these values, HI operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-fraud, bribery, and corruption.

Initial contract will be for a period of 3 months only and the position is based in Amman

Basic salary range for the position 917 – 1291 (salary commensurate with experience and according to internal salary grid).

Handicap International is an equal opportunity employer and particularly welcomes applications from persons with disabilities

Closing date: 03/08/2022

Only shortlisted candidates will be contacted. Application should include CV and motivation letter.

Incomplete motivation letters and applications received after the deadline will be disregarded.

The applications will be treated confidentially.

How to apply

The Interested candidates must send us their CV to : [email protected]

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