Project Development Officer ” Whole of Syria” Amman
Closing date: 10 May 2018
Background on ACTED
Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,300 national staff 300 international staff, ACTED is active in 35 countries and implements more than 450 projects a year reaching over 11 million beneficiaries.
Number of projects 18
Number of areas 3
Number of national staff 92
Annual budget (EUR) 11,99M
Number of offices 2
Number of international staff 8
Position context and key challenges
In response to the emergency situation in Syria, ACTED recruits in Jordan and in Turkey.
Fundraising and proposal development
a) Contribute to addressing in a timely manner all comments by donors on proposals in liaison with relevant staff in country and ACTED HQ GMU and finance;
b) Read thoroughly all contracts before signature, seeking ACTED HQ GMU and finance advice when required.
2. Grant Management
2.1. Contract follow-up
a) Ensure that contractual obligations (including visibility requirements) and reporting deadlines are known and met by Programme, AMEU and FLATS team;
b) When any issue is identified in meeting deliverables in the given timeframe and budget, inform relevant staff in country and seek ACTED HQ Program Department advice on potential solutions that would meet donor rules.
c) Participate in and take minutes of kick-off and close out meetings for each project
d) Write quality narrative reports, reflecting the progress and status of projects in a transparent, timely and professional manner, in liaison with ACTED HQ GMU and finance, which will contribute ultimately to steady cash inflow;
e) Work in close relation with AMEU to incorporate AME data (incl. data on input, process, output, outcome and impact indicators, lessons learnt and best practices) in reports and review M&E reports from AMEU;
f) Liaise with FLATS teams when preparing reports, especially with finance to ensure greater coherence between financial and narrative reports by crosschecking the matching of data in the narrative and financial reports;
g) Contribute to the monthly update of the Reporting Follow Up (RFU) and ensure smooth and regular communication with ACTED HQ GMU.
h) Ensure ad hoc requests from donors are addressed in liaison with the CD, programme and support teams;
2.3. Partner Follow-up
a) Liaise with partners when required to develop relevant grant agreements in close coordination with ACTED HQ GMU and finance;
b) Ensure partners report to ACTED in a timely and qualitative manner as per the requirements of the grant agreement.
3. Management and Internal Coordination
3.1. Staff Management (if any)
a) Manage a Project Development Intern and/or Assistant(s) if any, following up the work plans and day-to-day activities;
b) Mentor the PDI and/ or PDA with the aim of strengthening their technical capacity.
3.2. Internal Coordination and Communication
a) Facilitate interdepartmental communication and information sharing from the Base, to the Area, Capital, and even up to the regional and HQ offices by taking minutes of the various ACTED coordination meetings
b) Ensure these meeting minutes are sent monthly to HQ;
c) Keep ACTED HQ GMU and finance updated on latest developments, opportunities and challenges so that GMU can best advice on the way forward.
a) File properly contractual project documents both in hard and soft copies;
b) Update regularly the Resource Centre at the office with appropriate and relevant external and internal resources.
4. External Communication
a) Contribute to ACTED external communication strategy by feeding regularly ACTED HQ Communication Department with informal updates on projects, a flash news, pictures, articles on projects progress and/or specific events for ACTED communication tools, including, but not limited to, ACTED Newsletter, websites and ACTED Annual Report;
b) Ensure the update and design of in country communication and visibility tools and publications, their dissemination and availability to ACTED teams, as well as the capitalization of media and pictures of the mission
University Degree in Public Administration, International Affairs, or a related field preferable
Excellent written and verbal communication skills
Previous experience with community development, economic/agricultural development
Experience establishing and/or working with community groups desirable
Knowledge of and experience in field-based data collection methods
Design, Monitoring and Evaluation experience in humanitarian/development settings
Relevant local language and/or regional experience highly desirable
Willingness to live and work in an insecure environment
Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
Additional monthly living allowance
Free food and lodging provided at the organisation’s guesthouse
Transportation costs covered, including additional return ticket + luggage allowance
Provision of medical, life, and repatriation insurance
HOW TO APPLY:
Please send your application including cover letter and CV to email@example.com under Ref: PDO/WOS