HEALTH PROJECT OFFICER
POSITION GENERAL INFORMATION
Ø Position: Health project Officer
Ø Based in: Amman with regular field travel within Jordan
Ø Under the direct supervision of: Project Manager
Ø Direct management of: Community health facilitators and Outreach workers
Ø Indirect management of: Volunteers
Ø Works in cooperation with: The Community Medical advisor and Cash, Referral,
MEAL, Finance, Admin, and Logistics Departments
ABOUT PREMIERE URGENCE- AIDE MEDICALE INTERNATIONALE (PUI)
Première Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency. The association leads in average 190 projects by year in the following sectors of intervention: food security, health, nutrition, construction and rehabilitation of infrastructures, water, sanitation, hygiene and economic recovery. PUI is providing assistance to around 5 million people in 20 countries – in Africa, Asia, Middle East, Eastern Europe and France.
As of July 2018, Jordan is the country hosting the third largest number of Syrian refugees with above 650,000 registered with UNHCR. In Jordan, the first response to the needs of the refugees was carried out by the host communities alongside Jordan civil society and charity organizations. However, the constant influx of people put significant strains on the already weak economic situation of the Jordanian population in the areas of refuge, with around 79% of the refugees living outside of camps.
Refugees struggle to meet their basic needs, relying on dwindling savings, growing loans, humanitarian assistance and resorting to negative coping mechanisms. 2/3 of the Syrian refugees live below the poverty line, with rent being their major expenditure.
Addressing fundamental needs of the most vulnerable refugees and Jordanians is a priority to be achieved through improved access to health for most vulnerable groups, psycho-social support for the most affected population, proposing alternative education for children out of school, improve living conditions for households in substandard shelters and supporting access to legal documentation (and thus to services).
Until 2020 at least, refugees and host communities will continue to co-exist and while tensions are rising in the communities, it is paramount to empower the communities to bounce back ensuring i) social cohesion, ii) development of sustainable economic opportunities and iii) support to public services.
Since 2013, PUI has been responding to the needs of most vulnerable populations affected by the Syria crisis in host communities.
Through a community-based approach, the objectives of PUI in Jordan are the following:
Provide emergency/life-saving cash assistance to most vulnerable population to meet their basic needs
· Improve access to services for most vulnerable populations in host communities
· Support initiatives at community level to ensure social cohesion and economic empowerment opportunities for most vulnerable populations.
· The three pillars of PUI’s Community Programme that encourage social change include a) Knowledge and awareness raising of women, girls, boys, men and community leaders related to health, importance of education, prevention of early marriage and child labour/abuse, rights and promotion of services uptake, b) provision of services (informal education, PSS counseling, life-skills activities, health promotion and postnatal visits, case management including referral and follow-up) and alleviating measures such as cash transfers for reproductive health or education c) strengthen the capacities of community and local actors.
Following the GoJ decree issued in January 2018 revoking subsidiaries on public health services that were granted to Syrian Refugees, PUI has launched an emergency reproductive health project. This ECHO-funded project aims at improving access to health services and reduce the risk of mortality and morbidity within women and child population in the 4 governorates of Balqa, Madaba, Jerash and Ajloun. The project is supporting vulnerable pregnant women in Jordan (both Refugees and host community) by providing them with a tailored follow-up, cash assistance and awareness session. The program also enhances coordination with national and local health actors.
The Project Officer is responsible for the successful implementation of the project under the direct supervision of the Project Manager, and with the technical support and supervision of the community medical advisor. He/she ensures achievement of set objectives, respect of quality standards, and efficient mobilization of resources (HR, logs and financial). S/He coordinates closely with the project team, the health partners of the area of intervention, and with the CBO partners. S/He provides leadership to the project implementation while ensuing participative approach and result-oriented methodology. S/He addresses promptly any challenges that might arise.
Responsibilities and Tasks
- PROJECT IMPLEMENTATION: S/He ensures the good quality of project implementation, facilitate its planning and smooth completion and coordination.
- MONITORING AND REPORTING: S/He participates in the Monitoring of the project and production of relevant information and report about the activities implementation.
3. TEAM SUPERVISION, HUMAN RESOURCES, AND CAPACITY BUILDING S/He manages and supervise the team under his/her responsibility. S/He participates to their recruitment and provides capacity support as appropriate as well as team and cultural inclusion.
- EXTERNAL REPRESENTATION, COORDINATION AND COMMUNICATION: S/He represents PUI during field meetings and coordinate with partners in PUI areas of intervention. S/He strengthens collaboration with external partners and facilitates the external and internal referral pathways and coordination
- MISSION DEVELOPPEMENT: S/he participates to the mission development through strategy exercise and relevant needs assessment
Specific objectives and linked activities
1. PROJECT IMPLEMENTATION:
She/he is responsible for the activities implementation and follow-up of the project in his/her area of intervention, ensuring quality of the services provided.
Under the supervision of the Project Manager, she/he participates in the elaboration of tools and guidelines regarding community health and protection mainstream.
She/he participates in the elaboration of support materials to be used by the team to ensure the high quality of their assignments.
She/he follows the project action plan with his or her staff and review it with her/his manager periodically accordingly with the project monitoring feedback from project, partners and/or other departments within PUI.
She/he ensures in her/his area of responsibility the continuous activities’ follow-up and makes sure that activity implementation is in-line with the work plan, the Project Monitoring Tool and other relevant project tools defined with her/his manager.
She/he alerts the Project Manager about any delay or challenges faced by the project implementation for adjustments to be made and she/he proposes solutions.
She/he informs her/his manager of any relevant issue related to the project implementation or the respect of PUI policies by field teams under his/her supervision, ensuring that proper policy, standards & codes of conduct are enforced.
She/he participates to the harmonization of efforts between the different areas of responsibility, including weekly coordination meetings to capture common challenges and lessons learned.
She/he studies and implement correctly donor’s guidelines and internal PUI technical procedures and standards regarding activities implementations including logistic and financial process.
She/he supervises and participates to the appropriate coordination with CbO’s in order to ensure the relevance and the acceptance of the project.
She/he participates to the beneficiary’s identification and selection by providing clean database and checking the distribution status for all beneficiaries and financial assistance of all beneficiaries.
She/he liaises with the MEAL Team Leader and the Cash Program Specialist in order to ensure that all information needed are available and relevant.
She/he is responsible for collecting all documents from beneficiaries related to cash distribution source of verification and sharing them with the Cash Program Specialist.
She/he follows the SoP’s related to all project activities implementation and participates to their update or creation if need be.
2. MONITORING AND REPORTING:
She/he provides inputs as necessary for reporting of field staff activity in order to collect accurate data on all activities and makes sure that all indicators are correctly documented.
She/he ensures that all activities have clear monitoring tools, framework and reporting mechanisms.
She/he ensures that activity progress is efficiently monitored through the regular collection and analysis of qualitative key indicators and field reports.
She/he is responsible to process, document, analyze and compile the results for her/his area of operations
She/he writes monthly reports on the activities implemented as requested by the Project Manager according to the project and management indicators.
She/he supports the consolidation of monitoring reports and documentation as set in the logframe sources of verification.
She/he assists the Project Manager in providing sufficient and detailed information for project reporting to donors and PUI Coordination team.
Based on the on-going monitoring of the activities, she/he ensures lessons learnt and success stories from the project are documented and reported to her/his manager.
3. TEAM SUPERVISION, HUMAN RESOURCES, AND CAPACITY BUILDING
She/he participates to the strict application and respect of the Internal Regulations by related staff;
She/he holds primary responsibility for the supervision of PUI staff in the area of responsibility and nurturing an effective working environment
S/he defines, with each member of his or her staff, an objective-setting and action plan for achieving project aims
S/he ensures a good communication between and among each member of his/her team through regular supervisory meetings (or other if needed);
She participates to the recruitment of his/her staff.
S/he manages interpersonal relationships between direct reports and strives to prevent and mitigate tension or conflict in a professional and respectful manner.
S/he participate in the identification of training needs, recommends training action internally or externally and participates in their provision and/or organization.
S/he proposes relevant changes to the organizational chart of the mission and contributes to its implementation, in collaboration with the Project Manager;
S/he ensures safety information concerning the area is properly collected, and that alerts or useful information are communicated in an appropriate way following the mission security tree.
S/he makes sure that PUI safety rules are followed in her/his area of responsibility. S/he also alerts the Project Manager if gaps are observed in order that corrective action should be taken.
She ensures that internal PUI guidelines and standard as PSEA, anti-fraud, child protection is known by the staff under his/her management and reports any problems faced in the field.
4. EXTERNAL REPRESENTATION, COORDINATION AND COMMUNICATION
She/he proactively organizes coordination meetings with the project team and with PUI partner staff for regular and ad hoc coordination efforts.
She/he organizes regular meetings with PUI Partners to share information on the activities, to follow-up on the work plan and the achievements in the Project Monitoring Tools.
She/he represents PUI and participates in bilateral and multilateral meetings in the field to strengthen PUI’s coordination and referral pathways.
Under the supervision of the Project Manager, she/he represents PUI during external meetings and coordinate with Partners in the field as necessary.
She/he provides to the Project Manager minutes of all meetings attended and raises any issue that is in PUI interest.
She facilitates the coordination with Jordanian authorities when necessary.
She/he implements the internal referral system between departments and the external referral system with partners and other agencies on the field.
She/he ensures the correct and efficient use of the tools for internal and external referrals and respect of guidelines and SoPs by his/her staff
She/he supports the follow-up of specific cases referred and liaises with the referral agencies.
She/he helps developing partnerships with relevant national and/or international organizations to create new external referral possibilities. She/he follows-up on new external referral opportunities, new potential partners or changes in the policies procedures related to people of concern’s protection and health and share the information with her/his manager.
She/he is the focal point for referral received by PUI. She/he makes sure that every case is handed-over, handled and followed-up by the team in the field, and always provides feedback on the assistance provided to the agency Partner.
She actively participates to the Internal meeting
She facilitates the communication within his/her team and other team projects as well as with the coordination team.
- MISSION DEVELOPPEMENT:
She/he participates to the mission development by gathering and sharing all relevant information and feeding analisys of the context and the needs.
She participates in the needs assessment when required.
Required Background, knowledge & Skills:
University degree in Humanitarian Action, Health, or related disciplines.
Mandatory a minimum 3 years previous experience in project implementation in the Humanitarian Sector. An experience in a similar position would be considered a strong asset.
Experienced in Case management, education projects, community health projects and psychosocial activities would be an added advantage.
Fluent in English and Arabic, oral and written.
Good command of Microsoft Office (Word, Excel, Outlook)
Required interpersonal skills:
Outstanding communication and presentation skills with the ability to articulate an idea clearly and concisely, with good understanding of at stakes
Strong organizational skills and good ability to make proactive suggestions.
Able to manage priorities, take initiatives and work without constant supervision
Excellent diplomacy skills with the ability to influence and negotiate.
Ability to work under pressure and handle stressful situation
Driving license mandatory and must be able to drive PUI vehicles.
HOW TO APPLY
- To apply, please send your CV and a cover letter both in English with at least 2 reference contacts to: [email protected]
- Please state the job title “Health Project Officer and your name” in the email subject line (applications that don’t have this reference will not be considered).
- Deadline for applications is 31/5/2019 .
- Applications that do not meet the specified minimum requirements, or received after the closing date will not be considered.
- Candidates will be shortlisted on a regular basis and tests and interviews might be conducted before the deadline.
Please kindly note that only short-listed candidates will be contacted.
PUI strives to be an equal opportunities employer. PUI is committed to equality of opportunity and to non-discrimination for all job applicants and employees, and we seek to ensure we achieve diversity in our workforce regardless of gender, race, religious beliefs, nationality, ethnic/national origin, sexual orientation, age, marital status or disability.
All employees are expected to abide by the humanitarian principles, the Code of Conduct, PUI Charter and PUI above mentioned values.