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مطلوب موظف/ة اداري/ة للعمل لدى الأونروا

Vacancy Announcement

Administrative Officer B, Grade 13

HQ Amman

Vacancy Announcement Number 20-AR-AM-20

Deadline for Applications 5 August 2020

Type of Contract

Duration

Fixed-Term Appointment

3 years including 1 year probation period, with the

possibility of further extension, subject to the

availability of funds, satisfactory performance and

continuing need.

Department Planning

UNRWA is committed to achieving gender parity at all levels of staffing under the

current UN-wide gender agenda and strongly encourages applications from qualified

 women.

 UNRWA welcomes applications from qualified candidates with disabilities.

UNRWA, the largest United Nations operation in the Middle East with over 30,000 staff

working across five areas of operation, is looking for highly committed professionals wishing

to make a change.

UNRWA’s strategic objectives

The mission of UNRWA is to help Palestine refugees achieve their full potential in human

development under the difficult circumstances in which they live. In line with this mission, the

Agency works towards five strategic outcomes: (a) Palestine refugee rights under

international law are protected and promoted; (b) Palestine refugee health is protected and

disease burden is reduced; (c) school-age children complete quality, equitable and inclusive

basic education; (d) Palestine refugee capabilities are strengthened for increased livelihood

opportunities; and (e) Palestine refugees are able to meet their basic human needs of food,

shelter and environmental health. UNRWA is funded almost entirely by voluntary contributions

from UN member states, regional bodies, business foundations and individual contributions.

Do you want to make a lasting difference?

If you are looking for a rewarding opportunity to make a tangible difference for one of the

most vulnerable communities in the world, UNRWA would like to hear from you. In this role,

the incumbent will be responsible for Deputy Director of Planning.

The main responsibilities include:

 Providing support to the Department of Planning as relating to budget and financial issues;

coordinating with the Department of Finance to process expenditures; establishing/

maintaining an internal budget database and tracking all expenditure and budget balances

and providing a monthly status report to the Director and Deputy Director on expenditure

and balances; preparing and following up on payments in respect of special service

agreements, service contracts and temporary assistance requests;

 Organizing logistical and practical preparations in support of Department of Planning

workshops and meetings including requesting/ securing workshop/ meeting venue(s);

organizing participant transportation, accommodation and visas; preparing documents

(photocopying and printing of large documents), as required and organizing translation,

recording, refreshments, etc.;

 Providing support to Department of Planning staff members relating to travel and missions

including the development/ completion of travel requests, securing Travel Subsistence

Allowance (TSA) – ensuring that payments are ready prior to departure, obtaining security

clearances, organizing meetings and transport (UN cars, air tickets etc.), arranging visas

(including follow up with the travel and visa unit and ensuring that visas/ passports are

delivered/ sent to staff members in a timely manner), keeping track of visa expiry dates

and ensuring timely renewal and keeping track of leave balances;

 Providing general support to new and existing Department of Planning staff members,

support that includes following up on UNLP renewal and residency issues, arranging

UNRWA driving tests, providing liaison services in support of securing Jordanian driving

licenses and ensuring that desk space, telephone, email and internet access are available

two days prior to the arrival of new staff;

 Taking minutes of staff and other meetings, as required. Circulating draft meeting minutes

and following up with participants and ensuring accuracy of same. Assisting in the

preparation of reports to United Nations bodies, including the UN General Assembly and

key donors;

 Developing/ maintaining and managing a Department of Planning hardcopy and/or

electronic filing system and maintaining/ updating the department’s shared drive and

group calendar in Outlook. Managing the meeting schedules of staff members;

 Assisting in the preparation of yearly work plans and budgets, (coordinating the

consolidation of a joint work plan and budget);

 Ensuring that stationary, printer and other office supplies are available, and that office

equipment is maintained in good working order.

To qualify for this position, you will need:

Education A university degree from an accredited educational institution in business

administration, public administration or a related discipline, or

Office business training is highly desirable.

Work

experience

Three years of relevant experience, preferably in administration, human

resources and/ or office management.

Language(s) Good command of written and spoken English.

Desirable qualifications:

 Knowledge of the Agency’s rules and regulation related to Administration and Human

Resources;

 Prior experience with other United Nations organizations.

Equivalency

When the minimum requirements are not fully met, the Director of Human Resources may

exceptionally substitute part of the unmet requirements with a combination of relevant

academic qualifications, additional professional training and progressive relevant work

experience.

NB: Work experience alone or formal qualifications with no relevant work experience are not

considered an acceptable combination.

You will also need to demonstrate the following competencies:

UN Core Values of Professionalism, Integrity and Respect for Diversity and Core

Competencies of Communication, Working with People and Drive for Results apply by

default.

 Deciding and Initiating Action;

 Planning and Organizing;

 Relating and Networking;

 Applying Technical Expertise;

 Following Instructions and Procedures.

Conditions of service

Monthly basic salary JD 843.50. Other benefits include monthly Provident Fund contribution

(15% of basic salary paid by the Agency), compulsory medical insurance, 30 days of annual

leave, and dependency allowance (if applicable).

For guidance on how to prepare for competency-based interviews:

https://careers.un.org/lbw/home.aspx?viewtype=AYI

How to apply

Applicants are required to register at http://jobs.unrwa.org by creating a personal profile and

completing an UNRWA Personal History Form. Please note that UNRWA only accepts degrees

from accredited educational institutions. Only applications received through

http://jobs.unrwa.org will be considered. Due to the large number of applications received,

only short-listed candidates will be contacted via e-mail only. Please ensure that the e-mail

address indicated in your Personal History Profile is accurate.

The United Nations does not charge fees at any stage of the recruitment process (application,

testing, interviewing, etc). The United Nations does not concern itself with information related

to bank accounts.

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