الرئيسية / الوظائف / الاردن / مطلوب مساعد/ة اداري/ة للعمل لدى منظمة دولية

مطلوب مساعد/ة اداري/ة للعمل لدى منظمة دولية

Administrative Assistant

Closing date: 29 Dec 2018

The Palladium Group is seeking offers from qualified persons to provide administrative assistance services for its USAID Health Finance and Governance Activity in Jordan. The Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Familiar with a variety of the field’s concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.

* Assist in preparation of calendars of events, lists of publications, official correspondences in English and Arabic and translation from both languages
* Maintain contact lists
* Develop and maintain a filing system
* Cover the reception desk, answer/direct phone calls and provide general support to visitors
* Formatting of publications such as reports and presentations
* Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
* Carry out administrative duties such as filing, typing, copying, binding, scanning etc., and photocopy and print out documents on behalf of other team members
* Take accurate minutes of meetings
* Coordinate office procedures
* At least 3 years of experience in the field or in a related area
* Knowledge of office management systems and procedures
* Excellent time management skills and ability to multi-task and prioritize work
* Attention to detail and problem-solving skills
* Excellent Arabic and English written and verbal communication skills
* Strong organizational and planning skills
* Teamwork attitude
* Proficient in MS Office
* High school diploma or equivalent; college degree preferred