Finance Manager, Jordan and Iraq
Finance Manager for LWF Jordan and Iraq
Position length and closing date
The closing date for applications is 5 April 2019
Contract duration: 1 year, with possibility of extension
The World Service is the internationally recognized humanitarian and development arm of the Lutheran World Federation, assisting people in need irrespective of their ethnicity, religion or gender. We implement programs worldwide, working with both local and international partners, helping communities achieve their full potential and advocate for their universal rights. Our partners include Lutheran Churches and their related agencies, the European Commission (ECHO), the US Government (BPRM) and UN agencies. For additional information please see www.lutheranworld.org.
Purpose of the position
The position is part of the senior leadership team to provide close support and finance management in accordance with the LWF policy and strategy for Jordan and Iraq. The position has overall responsibility for compliance with the LWF Finance and Procurement policies and procedures, compliance with donor guidelines and regulations, and providing support on grants management, internal and external reporting.
The position reports to the LWF Jordan and Iraq Country Representative and shall take advice in financial matters from the WS Global Finance Coordinator in Geneva. The Finance Manager supervises national staff and works closely with the Program Coordinator and program teams on all matters related to finance and budgeting. She/he will be based in Amman, Jordan, with frequent travel to the Country Office in Erbil, Iraq and the other field offices in Jordan and Iraq.
- A university degree in a finance related field. Professional accreditation such as ACCA, CMA, CPA or equivalent is preferred.
- Strong leadership, conceptual and analytical skills and demonstrated organizational, management and supervisory skills.
- Team-oriented, flexible and excellent communication skills.
- Advanced computer skills, especially Excel and accounting programs (preferably SAGE)
- Be in sympathy with the core values of our organization.
Knowledge and Experience
- At least 5 years’ experience in a similar level position.
- Significant working experience at management level in humanitarian assistance or development-oriented programs within an international environment and preferably with church-related or non-governmental organizations.
- Knowledge of the donor reporting requirements, such as ECHO, USAID or other institutional funding agencies.
- Training and mentoring skills.
- Able to work in fast moving environment and comfortable with constant change.
- Experience and knowledge of LWF or other faith-based international organizations would be an added advantage.
English advanced verbal and written skills required
Arabic basic skills an advantage
- Oversee and ensure that accounting systems are maintained to provide the information required for planning and monitoring and reporting for program operations, for safeguarding assets, discharging liabilities and legal responsibilities.
- Ensure that the policies, procedures and practices of the LWF World Service as expressed in the relevant manuals, policies and guidelines, in particular the LWF World Service Finance Manual and Sage Manual are understood and fully adhered to.
- Supervise the preparation of all mandatory monthly and yearly accounts including the monthly finance and management reports for the Country Representative of the country program in Jordan and Iraq and the LWF World Service head office in Geneva, ensuring that accounting policies are properly and consistently applied and to submit such accounts in accordance with the relevant deadlines in the LWF World Service Finance Manual.
- Supervise the preparation of separate financial reports for funding agencies in accordance with the terms of the contracts.
- Where required, submit requests for instalments of funds from funding agencies in a timely manner, ensuring a reliable cash flow for the program.
- Responsible for overall control of expenditure against budget for all projects. The Finance Manager will ensure that program staff are provided with regular and accurate financial reports and analysis to inform timely and cost-effective project management and decision-making.
- Responsible for overall management of financial data through the Sage accounting system and to lead the update of database and validation of all financial reports produced from the system.
- Oversee the preparation of, and verify the accuracy of, budgets for all project proposals, ACT appeals for emergencies, bilateral applications to institutional donors and any other projects.
- Check cash flow projections ensuring that they are in accordance with procedures, and manage the cash flow of the country program in order to ensure that sufficient funds are always available.
- Liaise with the procurement office and the program unit to ensure that the cash flow projection is consistent with the procurement plans and the project implementation plans
- Ensure that purchasing is carried out in accordance with the LWF World Service Procurement manual including review and suggestions for improvement of systems as needed.
- Review the monthly payroll and ensure the timely payment of salaries, taxes, insurances and benefits.
- Ensure that internal controls are properly in place, including regular visits to project offices, and suggest improvements as per need or as per recommendation from LWF World Service internal audits.
- Act as contact with external auditors on accounting matters and, in consultation with the Country Representative, to make available to them all records required for the purpose of auditing the accounts, including any additional audits for funding agencies.
- Ensure the overall compliance with the LWF World Service Operations Manual.
- Ensure that procedures for hard copies, electronic data storage, backups, and security for all documents are followed in accordance with the LWF World Service Operations Manual, with particular attention to all finance-related documents.
- Monitor and administer the financial data within the NewDea platform and by-annually spot check required documentation on the World Service platform Newdea, feeding back missing documents to the CD and PM.
- Liaise at the appropriate level with banks, tax authorities and other financial or government institutions.
Corporate Policy and Compliance
- Assist and support project staff in the management and implementation of operational and partner projects, ensuring compliance with financial systems and procedures, including providing training for LWF or partner staff as required.
- Ensure all work is undertaken in accordance with internal management systems and procedures.
- Promote opportunities to encourage an openness to learning from all staff and assist in the identification of issues / themes from project experience for analysis, dialogue and formulation into emerging best practice and policy, for disseminated in country and stakeholders.
- Support the Country Representative in ensuring compatibility with local cultural norms, paying particular attention to gender issues.
- Ensure all decisions in Finance functions are made with consideration to the security context and the need to manage security for staff.
- Be the lead person responsible for updating the management team and Geneva office on the local statutory requirements such as changes in taxation regulation.
- Lead and manage direct reports ensuring clarity over plans and priorities, providing supervision, guidance and mentoring, encouraging effective teamwork and inclusiveness and building a team spirit through regular meetings and events.
- Provide management support to direct reports in their management of others, and their implementation of role objectives, work plans and budgets.
- Implement LWFs performance management system with direct reports, with objective setting, probationary reviews, regular catch ups, 6-monthly performance appraisals, development planning and exit interviews, carried out for staff.
- Contribute to developing and model a team culture characterized by a shared vision, commitment and mutual accountability that reflects LWFs code of conduct and desired culture.
- Assist the Country Representative with representation to the government (or informal de facto authorities), helping to ensure constructive working relationships are maintained to allow humanitarian programming.
- In conjunction with the Country Representative and other staff, represent LWF to other NGOs, UN agencies and visitors ensuring coordination and attendance at relevant interagency technical, and security coordination networks as necessary.
- Represent LWF and operational program work to in-country donor representatives, supporting positive relationships and ongoing communications.
Applicants are required to uphold the core values of our organization.
To apply, please click on the following link:https://lutheranworld.recruiterbox.com/jobs/fk0jtwk?cjb_hash=O_Hbvf50&ap…